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Assistant Bid Coordinator

1 month ago

Bristol, Bristol, United Kingdom Gleeds Full time

About The Role

Gleeds is an award-winning global construction consultancy with over a century of success in the Built Environment. Our impartial advice helps clients maximize return on investment, from site acquisition to project completion. With unparalleled insight across all sectors, we offer real value from our clients' assets.

We are seeking an Assistant Bid Coordinator to support our Bristol team with a range of bidding and administrative support services.

Your role will involve providing bid support for key tenders for projects and frameworks for the Bristol business, providing administrative support to the wider office team, and managing day-to-day office matters, as well as providing PA support for directors within the office.

The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. We consider this role to be full-time, but we are willing to be flexible on both start/finish times and the total number of hours worked in the week.

Responsibilities

  • Undertaking general office management, secretarial, and administration duties comprising accepting and routing telephone calls, diary management, managing meeting bookings and catering, office accounts, and office housekeeping
  • Taking messages
  • Typing/word processing, including typing of dictation
  • Attending meetings and taking minutes
  • Filing
  • Organizing meetings
  • Using a variety of software packages
  • Assistance in preparation of bid documents and fee proposals
  • Booking transport and accommodation
  • Managing databases
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers, and clients
  • Preparing letters, presentations, and reports

About You

We are looking for an organized, helpful team player who is proactive, with a 'can-do' attitude and able to work in a fast-paced environment. The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally.

About Us

We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender. We recognize the importance of work/life balance and agree flexible working arrangements to suit each individual.

We are a Great Place to Work certified employer.