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Commercial Property Support Officer
1 month ago
Job Description: We are seeking a highly organized and efficient Commercial Property Support Officer to join our team in central Reading.
About the Role: As a Commercial Property Support Officer, you will be responsible for providing administrative support to our commercial property team, including typing, correcting, and amending legal correspondence, documentation, and high-volume typing.
Key Responsibilities:
- Administrative Tasks: Typing, correcting, and amending legal correspondence, documentation, and high-volume typing.
- General Administration: General administration duties including keeping case/client files up to date, creating new files, referencing, and general filing.
- Telephone and Diary Management: Answering internal and external telephone calls and taking messages efficiently, as well as keeping own and lawyers' diaries up to date and booking meeting rooms as necessary.
- Urgent Matters: Checking post, voice mail, and email in the solicitor's absence and dealing with urgent matters.
- Support and Cover: Providing holiday/absence and pressure cover for other secretaries as needed.
- Billing and Documentation: Preparing client bills for lawyer review and approval, and undertaking chargeable work as directed.
- Firm Policies: Familiarizing yourself with and adhering to the firm's policies and procedures.
- Document Amending: Amending leases, contracts, and reports, and collating documentation for clients.
- Precedents and SDLT: Obtaining precedents from books or online resources and preparing draft SDLT returns.
- Deeds Bible: Updating the deeds bible for major clients regularly.
Requirements:
- Experience: Previous commercial property experience.
- Skillset: RSA stage 1 or 2, 60wpm typing with 80% accuracy, and audio and copy typing skills.
- Languages: Good written and spoken English, polite professional telephone skills, and a good working knowledge of Word.
- Qualifications: Specialist property legal experience and good general secretarial experience.
- Personality: A team player, well-organized, flexible, and able to work under pressure.
- Adaptability: Able to adapt to new technologies and working methods, proactive, and able to use initiative.
Estimated Salary: £28,000 - £32,000 per annum.
