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Lifetime Quality Records Lead

2 months ago

Central Inverclyde, United Kingdom Assystem Full time
About the Role

We are seeking a highly skilled and experienced Senior Quality Records Specialist to join our team at Assystem. As a key member of our Quality Department, you will be responsible for leading the development and implementation of our Lifetime Quality Records (LTQR) process.

Key Responsibilities
  • Develop and maintain LTQR standards, processes, and procedures across the organization.
  • Establish and manage LTQR requirements via designated Electronic Document Management Systems (EDMS).
  • Develop and own the LTQR strategy and process for the organization.
  • Serve as the primary point of contact for LTQR activities with stakeholders.
  • Manage electronic and hard copy document management systems.
  • Ensure compliance with approved processes and procedures.
  • Create master document templates and forms as needed.
  • Oversee the distribution and end-to-end configuration control of documents.
  • Prepare data reports on document status for senior leadership.
  • Deliver training on LTQR processes and procedures as required.
Key Deliverables
  • Establish the project LTQR system to capture mandatory document properties for site, commissioning, etc.
  • Manage the production of LTQR handover packs and the Health and Safety File.
  • Collaborate with the Quality Department and Senior Project Managers to ensure LTQRs are submitted per contract requirements.
  • Review LTQRs for accuracy and adequacy to compile lifetime records and the Health and Safety File.
  • Be well-versed in the Scope of Work, Contract Specifications, Nuclear and CIP Standards, drawings, and procedures.
  • Coordinate with project personnel and clients to establish LTQR procedures and systems.
  • Provide procedural and database management training to future project LTQR staff.
  • Establish a platform for exchanging LTQR data between Programme Suppliers and sub-contractors.
Requirements
  • ONC/HNC in an Engineering discipline.
  • CCNSG Safety Passport.
  • Excellent IT skills with experience in EDMS and metadata schemas.
  • Effective communication and report writing skills.
  • Proficient in document management and Microsoft Office.
Preferred Qualifications
  • Academic or vocational qualification in a related subject or significant professional experience.
  • Accredited training towards professional registration (e.g., CQI Practitioner Member).
  • IOSH Managing Safely certification.
Experience
  • Experience in setting up and implementing LTQR solutions for electronic and hard copy documents.
  • 5+ years of experience with EDMS automation and LTQR records control.
  • 3-5 years in a Quality role within industries like Energy, Manufacturing, Defence, or Project Delivery.
  • Proven experience in large-scale projects in regulated sectors, such as nuclear or EPC projects.
  • Leadership experience and working in a Joint Venture or Alliance environment.