Administrative Support Coordinator

5 days ago


London, Greater London, United Kingdom Egis Group Full time

Job Title: Administrative Support Coordinator

Location: Old Oak Common Station, London

Salary: £22,000 per annum

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Coordinator. As a key member of our team, you will be responsible for maintaining the project filing system, preparing documents for storage/archiving, and supporting team members in maintaining the smooth running of the administration function.

Key Responsibilities:

  • Checking and gaining approval of documents before they are filed and distributed.
  • Maintain the project filing system and prepare documents for digital storage/archiving as appropriate.
  • Support team members in maintaining the smooth running of the administration function.
  • Requesting files in various digital formats.
  • To provide administrative support to the technical and project teams.
  • Coordination with the different departments of HS2 and external consultants.
  • Following document processes on various digital platforms, Microsoft Suites, ASITE & ALIM.
  • Communicate professionally with all stakeholders.

Required Skills and Qualifications:

  • A proven proactive approach to customer service.
  • Proven experience of using Microsoft Office and other packages for the collation of data.
  • Ability to multi-task and organise documents/files proficiently.
  • Have a proven ability to communicate with people at all levels of an organisation.
  • Ability to prioritise and manage time efficiently.
  • A keen interest of following and improving processes.

Benefits:

  • We offer training and development to all of our employees as part of the Performance Management Process.
  • An Equal Opportunities employer, we strive to build a workforce that truly reflects the communities we represent.


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