Office Support Specialist
4 weeks ago
We are seeking an experienced Office Administrator to join our team. The ideal candidate will be highly organized and efficient, with excellent communication and interpersonal skills.
Key Responsibilities:
Filing and Documentation:
- Maintain and organize office files, both electronic and paper-based.
- Raise and process paperwork for production, purchasing, and sales departments.
- Ensure all documents are accurate and filed in a timely manner.
Customer Interaction:
- Greet and meet customers, providing assistance or directing them to the appropriate departments.
- Arrange and coordinate customer appointments as required.
Timesheet and Financial Administration:
- Collect, verify, and complete timesheet information for all staff.
- Reconcile company credit card statements and process related paperwork.
Booking and Supply Management:
- Book hotels, transportation, and other accommodations as necessary for staff or guests.
- Manage office supply inventories, including tea, coffee, and other essentials, ensuring stock levels are maintained.
Administrative Support:
- Assist with general office duties such as answering phones, responding to emails, and supporting team members with ad hoc tasks.
- Coordinate appointments and meetings, ensuring schedules are organized and up-to-date.
Requirements:
- Proven experience in an administrative or office management role.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Experience in credit card reconciliation and timesheet management is a plus.
Interested candidates should submit their CV to the link provided.
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