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Accounts Payable Team Leader

2 months ago

Ipswich, Suffolk, United Kingdom OCS Group Full time
Job Summary

We are seeking an experienced Accounts Payable Team Leader to join our team at OCS Group in Ipswich. As a key member of our finance team, you will be responsible for managing and developing the accounts payable team, ensuring the smooth operation of our financial processes, and maintaining strong relationships with suppliers and stakeholders.

Key Responsibilities
  • Manage and develop the accounts payable team, driving team performance and delivering objectives while embedding a culture of compliance and internal control.
  • Work with other team leaders to ensure consistency and efficiency in our financial processes.
  • Oversee daily, weekly, and month-end activities for the accounts payable function, including the month-end close process, supplier statement reconciliations, invoice processing, and supplier payments.
  • Establish a proactive process for supplier statement reconciliation, moving the team from reactive to proactive invoice processing.
  • Ensure the statement reconciliation process is fully proactive and managed end-to-end, from reconciliation to resolution of any queries or missing documents.
  • Embed a clear process framework and communicate it effectively with suppliers to manage expectations and improve relationships.
  • Implement clear SLAs (agreed both internally and externally) together with an escalation process to assist with resolutions being undertaken at the correct levels and with the correct focus.
  • Manage purchase order queries with the operations team, ensuring issues are followed up and taken to resolution, enabling the supplier statement to be fully reconciled.
  • Build and maintain relationships with major stakeholders, such as key suppliers, the procurement team, and the divisional finance lead.
  • Work alongside the AP manager and finance leads to ensure the function is providing the best available data to support business operations.
  • Implement and continually improve internal controls, harmonizing processes to best practice.
  • Creation of compliance frameworks and driving best practices within the systems environment.
  • Ensure correct training is provided to staff within accounts payable teams.
  • Produce valuable management information capable of driving strategic decision-making.
  • Delivery of all reports, schedules, and information to relevant stakeholders within tight deadlines.
  • Identification, management, and resolution of potential problem accounts.
  • Investigate and handle queries and compile necessary documentation for escalation to the Accounts payable manager.
  • Ensure payment practice reporting framework requirements are met.
  • Ensure CIS tax submissions are completed accurately in accordance with deadlines.
Requirements
  • Experience improving internal control and process frameworks.
  • Effective communication across a range of stakeholders.
  • Experience managing a 'high-volume' transactional Accounts Payable function.
  • Self-motivated and able to work effectively in a fast-paced environment.
  • Experience with line management, including managing temporary resource.
  • Excellent organisation skills and the ability to prioritise and manage own workload and the workload of the team.
  • Have a positive and focused attitude when dealing with all colleagues.
  • Be able to take personal responsibility.
  • Have a flexible and positive attitude towards work.
  • Experience using Access Dimensions, Concept, Microsoft Dynamics 365, and OCR technology is desirable.
  • Be keen to improve your own learning and development continuously.
  • Experience with CIS tax is desirable.
  • AAT level 4 or comparative finance qualification is desirable.
  • High level of Microsoft Excel competency.