Administrative Support Specialist
1 week ago
Overview
Hexagon's Autonomy and Positioning division is seeking a skilled Administrative Support Specialist to manage reception and provide administrative support for the organisation. Based in our Veripos office, this role will involve coordinating business travel, updating documentation, and providing a professional service to site visitors on reception.
The Role:
As an Administrative Support Specialist, key responsibilities include:
- Liaising with the Travel Management Company to arrange flights for employees, as per travel requests.
- Ensuring excellent and professional service to employees, visitors, and on-site contractors.
- Providing support to the Facilities & QA Co-ordinator when requested, including coordinating third-party services and maintenance for Veripos House.
- Gathering information on behalf of the QHSE & Facilities department for quarterly reporting.
- Carrying out monthly inspections on all first aid kits and updating stock when required.
- Carrying out monthly water quality checks alongside the Facilities & QA Co-ordinator.
- Carrying out weekly fire alarm tests alongside the Facilities & QA Co-ordinator.
Requirements:
The ideal candidate will have:
- Education to HNC/HND level.
- 5+ years of experience in a similar role.
- Experience with booking business travel and liaising with Travel Management Companies.
- Experience with Office 365 tools (Word, Excel, PowerPoint, and SharePoint).
Key Skills:
The successful candidate will possess excellent communication skills and be able to work well both independently and as part of a team.
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