Document Management Specialist

4 weeks ago


Didcot, Oxfordshire, United Kingdom United Living Full time
Job Summary

United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. Our mission is to be the partner and employer of choice for designing, building, maintaining, and connecting communities and critical infrastructure, to create a more sustainable and inclusive society.

About the Role

This role will be joining our Property Services pillar known as ULPS:
Property Services – We revitalise homes and communities through the regeneration of living spaces, breathing new life into neighbourhoods. From delivering large programmes of work for social housing providers, to ensuring the highest building safety standards, we provide a range of services for public sector clients.

Key Responsibilities

• Provide high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements.
• Ensure the accuracy, integrity, and security of all project documentation, for example, Electronic and Master Hardcopy of documents.
• Revision and Status control of all project documentation.
• Effectively manage the flow of Project Information and Maintain Document Distribution lists.
• Ensure full auditability & Traceability of Design Coordination and sub contractor documentation process for Consultants / Design Team in order to fulfil all Golden thread obligations.
• Monitor & Manage Workflows process for Review & Status of all project documentation.
• Manage and Maintain Project Directory within EDMS.
• Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
• Assist with other projects and duties as required.
• Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.
• Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations.
• Regular Project Audits for maintaining Quality and Project Health.

Requirements

• Experience in monitoring various document control processes and assurance.
• Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint.
• Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential.
• Self-Motivating and Self-Auditing and have High Quality Standards.
• Must have experience with Sub Contractor & Supplier Approval Processes.

What We Offer

• Competitive salary with great benefits that recognize your expertise.
• The chance to be part of high-impact projects that shape communities and infrastructure.
• A dynamic role with clear career progression in a company that's growing fast.
• You'll be working with a supportive team that values collaboration and problem-solving.

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