Administrative Support Professional
2 weeks ago
We are seeking an experienced Administrative Support Professional to provide comprehensive support to the CEO and Senior Management Team (SMT) on a maternity cover basis. The successful candidate will manage a range of tasks to ensure the efficient operation of the SMT and CEO.
This key role requires excellent communication skills, meticulous attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.
Key Responsibilities:- Provide high-level administrative support to the CEO and SMT, managing calendars, scheduling meetings, and organising travel.
- Prepare meeting agendas, reports, presentations, and briefing documents.
- Organise and attend board meetings, team meetings, and strategic sessions, taking and distributing minutes.
- Act as a liaison between the CEO, SMT, and internal/external stakeholders, ensuring smooth communication.
- Handle confidential matters with discretion, maintaining confidentiality at all times.
- Arrange all business travel, including flights, accommodation, and transport, ensuring adherence to company travel policies.
- Update and create financial reporting charts as required.
- Organise external staff training sessions and track professional memberships.
- Support the recruitment, onboarding, and documentation process for freelancers.
- Provide ad hoc administrative support as directed by the CEO and SMT, ensuring tasks are completed efficiently and effectively.
- Minimum of three years' experience working as an Executive Assistant, supporting senior leadership teams.
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills.
- Proven ability in preparing clear, concise meeting minutes, including board-level minutes.
- Ability to handle confidential information with the utmost discretion.
A competitive salary of £48,000 per annum, commensurate with experience.
The opportunity to work with a dynamic team in a fast-paced environment.
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