Accounts Payable/Purchase Ledger Clerk

4 weeks ago

London, Greater London, United Kingdom Zodiac Maritime Ltd Full time

The role of Accounts Payable/Purchase Ledger Clerk at Zodiac Maritime Ltd involves ensuring the accurate processing of supplier and creditor invoices for payment.

Key responsibilities and primary deliverables

Payments Processing
  1. Ensure that vendor invoices submitted for payment have been duly authorised.
  2. Set up vendor details into Accounting system ledger card, address book, and banking details.
  3. Prior to payment release, check that vendor amount entered agrees with proposed payment amount (i.e., discounts taken, currency, and vendor numbers correct).
  4. Prepare payment as per settlement terms agreed with vendor, or take advantage of discount or in the absence of any payment terms, 30 days after date of invoice.
  5. Submit payments in accordance with daily timetable to Accounts Payable Manager for checking and subsequent presentation to authorised payment signatories.
  6. Co-ordinate the daily import of all payments to banking platforms.
  7. Ensure that copies of payments journal and remittance advice are passed to relevant person for review and posting to Accounting system.
  8. Processing of manual invoices to internal system and passing onward to relevant person for registration.
  9. Processing and liaising with banks to process manual specialised high value payments for Purchasing Vessels.
Remittance Advices
  1. Ensure all suppliers receive remittance advice by email detailing all payment information.
Other Duties
  1. Set up of new vendor accounts and amending vendor detail where necessary including bank details using Danaos and EPS.
  2. Reconcile vendor's statements.
  3. Communication via email and telephone with Vendors concerning queries.
  4. Advising the Domestic Accountant of any VAT recoveries required.
  5. Ordering cash for vessels.

Requirements

  1. Accounting / Finance degree or equivalent would be an advantage for this role.
  2. Minimum of 2 years' experience in a similar role.
  3. Proven track record in ensuring the efficient processing of high-volume payments across multiple jurisdictions.
  4. Strong numeracy and analytical skills.
  5. Intermediate knowledge and proven ability in the use of Microsoft Office applications - Excel, Word, SharePoint.
  6. Good command of spoken and written English.
  7. Demonstrated strong interpersonal and communication skills to facilitate and maintain strong relationships with key contacts.
  8. Excellent attention to detail and the ability to identify and focus on relevant information.
  9. Commercial awareness and ability to apply sound judgement.
  10. Ability to assimilate information quickly and accurately.
  11. Ability to self-motivate and to prioritise conflicting demands against short deadlines.
  12. Professionalism and trustworthiness should be beyond question.
  13. Takes ownership and accountability for the allocated responsibilities and deliverables.
  14. Takes initiative and is proactive.
  15. Strong team player.
  16. Personal commitment to improving own knowledge and skills.
  17. Knowledge of D365 would be an advantage.

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