Finance Assistant
1 week ago
We are seeking an experienced Finance Assistant to join our team at Olivia Ruella Limited. As a key member of our finance department, you will play a crucial role in supporting our Finance Manager in maintaining the smooth operation of our financial processes.
Key Responsibilities- Document Control: Ensure the efficient workflow of all documentation through the purchase ledger process, adhering to our company's procedures.
- Invoice Management: Receive and distribute purchase invoices for authorisation, and input them into Sage 50 Accounts with meticulous attention to detail, ensuring accurate treatment of VAT and CIS tax.
- Supplier Reconciliation: Conduct monthly supplier statement reconciliations, investigating any variances identified.
- Financial Control: Maintain a high standard of control and e-filing for all financial documents.
- Pre-payment Card Management: Input invoices and reconcile statements weekly for our company's pre-payment card.
- Creditor Management: Manage the Accounts Mailbox and resolve any creditor queries via email or telephone.
- Aged Creditor Report: Regularly review and chase any missing invoices or receipts.
- Subcontractor Management: Process weekly subcontractor runs and upload them to Sage, maintain subcontractor records, and verify new subcontractors on HMRC.
- HMRC Compliance: Submit monthly HMRC CIS Returns.
- Project Cost Reporting: Distribute monthly project cost reports from Sage to Contract Managers.
- Nominal Code Auditing: Regularly audit nominal codes to ensure correct allocation has been applied.
- Asset Management: Maintain the Asset Register and Depreciation Accounts.
- Support to Finance Manager: Assist the Finance Manager as required.
- Accuracy and Attention to Detail: High level of accuracy and attention to detail.
- CIS and Domestic Reverse Charge Knowledge: Working knowledge of CIS and Domestic Reverse Charge.
- Sage 50 Experience: Experience with Sage 50.
- Communication Skills: Confident communicator with good Microsoft Excel and general IT skills.
- Confidentiality: Ability to maintain confidentiality.
- Sense of Humour: A sense of humour is a plus.
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