Pharmacy Procurement Assistant

4 weeks ago


London, Greater London, United Kingdom Kings College Hospital Full time
Job Overview

We are seeking a highly motivated and organized individual to join our pharmacy procurement team at King's College Hospital. The successful candidate will be responsible for supporting the lead procurement and distribution technicians with the ordering of all pharmaceuticals.

The ideal candidate will have excellent communication skills, be able to work well in a team, and have a positive attitude towards change. They will also be numerate, with experience in data entry and invoicing/accounting.

Main Duties
  1. Procurement: To review and process system-generated orders with wholesalers/suppliers using multiple electronic ordering systems according to agreed schedules, gaining appropriate authorization according to standing financial instructions.
  2. Liaising with Suppliers: To liaise with pharmaceutical companies and lead technicians to ensure timely receipt of orders not received within lead time, resolve any supply issues and price queries, support distribution with the handling of damaged or short-dated goods, and arrange wholesaler and supplier credits.
  3. Stock Management: To ensure the prompt processing of pharmacy stock requests within the trust, completing all necessary documentation and organizing transport arrangements.
  4. Communication: To communicate effectively with lead technicians regarding stock shortages, to-follows information, pricing queries, stock discrepancies, and general supply information.
Person Specification
  • GCSE or equivalent in English and Mathematics grades A-C
  • NVQ Level 2 in pharmacy services or equivalent
Knowledge and Experience
  • Demonstrated ability to work as part of a team
  • Numerate – including efficient and accurate data entry
  • Knowledge of pharmacy contracting
Skills
  • Invoicing/accounting experience
  • Experience using pharmacy computer systems

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