Administrative Support Specialist

4 weeks ago


Bristol, Bristol, United Kingdom Pertemps Full time

We are seeking a highly organised and proactive Office Administrator to support the smooth daily operations of our administration team in a dynamic laboratory based in central Bristol. This is a full-time temporary position from October to December, working 35 hours per week.

Key Responsibilities:
  • Act as the first point of contact for office visitors, manage meeting logistics, including refreshments and lunches.
  • Maintain Health & Safety (H&S) management documentation and conduct monthly office H&S checks.
  • Manage diaries for Directors, maintain the shared office calendar, and update the staff register.
  • Assist HR with maintaining training records and supporting the induction procedure for new recruits.
  • Maintain and order office supplies to ensure the smooth operation of the office.
  • Coordinate with external contractors for internal facilities management as needed.
  • Organise business travel for employees, maintain a travel database, and process related expense claims.
  • Support the Accounts Administrator with day-to-day accounting tasks.
  • Assist in processing purchase requests, purchase orders, and invoices.
Requirements:
  • Previous experience in an office administration role, ideally with exposure to finance or accounting.
  • Proficiency in Microsoft 365 and experience with SAGE 200 Professional is highly desirable.
  • Strong organisational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
  • Excellent communication skills and a proactive approach to problem-solving.

This is a fantastic opportunity for an experienced administrator to support a busy and dynamic environment during a critical period. Financial or an accounting background is preferred.



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