Purchase Ledger Specialist

5 hours ago

Milton Keynes, Milton Keynes, United Kingdom MHA Full time
Purchase Ledger Administrator

MHA, a firm of chartered accountants with an international presence, is seeking a highly organized and detail-oriented Purchase Ledger Administrator to join our central finance team in Milton Keynes.

Key Responsibilities
  • Collate, record, and process all invoices, foreign invoices, and company credit cards in a timely manner, ensuring accurate coding and authorization.
  • Process payments to suppliers within the constraints of supplier payment terms and the firm's cash flow.
Qualifications and Skills
  • Good knowledge of purchase ledger systems and VAT regulations.
  • Excellent organizational skills and ability to prioritize tasks to meet deadlines.
  • Strong communication skills and ability to work with all levels of staff across the group companies.
  • IT literacy, including Excel, Word, and SAP.
  • Ability to analyze and reconcile data to answer queries on supplier and nominal ledger accounts.
Main Responsibilities
  • Sort and distribute post within the department.
  • Process supplier invoices via the SAP system in a timely manner.
  • Log unauthorised invoices as purchase orders via SAP system and distribute to relevant offices for authorisation.
  • Review coding on authorised invoices, query where necessary, and obtain correct coding as required.
  • Weekly review of purchase order listing and chase outstanding invoices as required.
  • Monthly review of supplier accounts, resolving queries, obtaining invoices, and matching payments.
  • Processing of twice monthly payment runs via BACS throughout the month.
  • Processing of weekly foreign payment run.
  • Filing of invoices, payment runs, etc.
  • Processing of disbursements derived from the purchase ledgers into time/recording system (CCH).
  • Co-ordinating with Financial Accountants for setting up new direct debits.
  • Liaising with utilities broker for new utilities contracts and resolving billing issues.
  • Resolving queries from suppliers and internal departments via phone and email.
  • Undertaking month end procedures and reconciliations within given deadlines.
Requirements
  • Good knowledge of purchase ledger systems and VAT regulations.
  • Excellent organizational skills and ability to prioritize tasks to meet deadlines.
  • Strong communication skills and ability to work with all levels of staff across the group companies.
  • IT literacy, including Excel, Word, and SAP.

MHA offers a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for finance, we encourage you to apply for this exciting opportunity.

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