Purchasing Administrator

Job Summary:

The Purchasing Administrator will be responsible for managing contractual activities associated with a number of contracts/customer accounts. This role requires strong communication and organizational skills, as well as the ability to work effectively in a team environment.

• Manage customer order entry into the MRP system and follow up activity through to sales order generation, including providing customer updates on order progress.
• Review contractual terms within purchase orders to ensure compliance and consistency with agreed terms, highlighting any onerous provisions and/or those that place the business at risk as well as any terms that are classed as 'over and above' those which have been agreed.
• Utilise company Customer Relationship Management (CRM) tool to enable proposal management including submission and tracking of quotations to customers and production of reports to leadership as well as coordinating with functional disciplines to establish lead times and prices.
• Manage a number of differing customer web-based portals in order to retrieve customer orders, provide updated delivery forecasts etc.
• Assist the Team Lead and Contracts Manager with the preparation and submission of proposals to customers.
• Coordinate and collaborate with other functional disciplines such as logistics, cost estimating, operations and engineering.
• Assistance with and running of Lean/Kaizen events.
• Help update and maintain an accurate and auditable filing and archiving system.
• In the absence or in support to the Programme Manager, act as the single point of contact for the company and, therefore, must be capable of representing the company with the highest level of integrity and ability.
• Foreign and domestic travel may be required to support customer meetings/negotiations.

• In excess of two years in the contracts/commercial function or similar customer-focused team, i.e. programme/customer account management.
• Proven experience in managing customer accounts from customer order entry to sales order close out.
• Experience of sales contracting.
• Knowledge and application of UK and US Government conditions, i.e. DEFCONs and FARs and DFARS.
• Understanding and application of contract provisions such as warranties, remedies, technical data rights.
• Proven experience of using MRP and ERP systems, ideally SAP from order creation to close out.
• Ability to influence and convince others.
• Must be articulate and persuasive and be comfortable when communicating with a broad range of multi-functional staff at differing levels of seniority within the organisation.
• Excellent communication skills who can be highly productive when working on their own or within a team.

About Omega Resource Group:

Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors.

For details of other opportunities available within your chosen field, please visit our website.