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Senior Expense Management Specialist

2 months ago

Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

Company Overview


University Hospitals Coventry and Warwickshire NHS Trust is a leading teaching trust in the UK, renowned for its modern facilities and commitment to research and innovation.



About the Role


We are seeking an experienced Expenses Assistant to join our busy Payroll Department. As an Expenses Assistant, you will play a key role in ensuring the smooth administration of the Trust's expense claims, including travel, course, relocation, and subsistence expenses.



Responsibilities



  • Process payments accurately and in accordance with AFC conditions and Inland Revenue regulations.
  • Produce batch files for transfer to ESR, checking for rejections and errors and taking corrective action to ensure payment.
  • Provide monthly information requested by finance on expenses paid, for the purpose of recharging.
  • Provide reports to ISS for car parking deductions and staff with non-qualifying salary for deductions.
  • Manage monthly workloads, ensuring they are paid accurately and in a timely manner, working within strict deadlines.
  • Control and quality-check all documentation received, such as expense claims, receipts, and query late or incomplete information with the relevant department.
  • Administer payments in line with statutory, national, or local regulations and policies.
  • Maintain and update knowledge in relation to terms and conditions for the payment of expenses.
  • Assist in the administration of the Car Lease Scheme and act as a source of help and advice to employees.
  • Ensure Salary Sacrifice car details are entered onto ESR for accurate P11D reporting and HMRC compliance.
  • Enter Benefit scheme deductions onto ESR in a timely and accurate manner, with associated benefit reporting for HMRC.


Requirements



  • Bachelor's degree in a related field or equivalent experience.
  • Minimum 2 years' experience in expense management or a related field.
  • Strong analytical and problem-solving skills, with attention to detail.
  • Excellent communication and interpersonal skills, with ability to work effectively in a team environment.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office, particularly Excel.
  • Experience with ESR and other payroll software would be advantageous.


What We Offer


A competitive salary of £25,000 - £30,000 per annum, depending on experience.


Opportunities for professional growth and development, including training and mentoring.


A supportive and collaborative work environment.


A comprehensive benefits package, including pension scheme and annual leave entitlement.