Governance and Leadership Officer

4 weeks ago

London, Greater London, United Kingdom CAFOD Full time
Job Description

Job Title: Leadership and Governance Officer

Job Summary:

The Leadership and Governance Officer is a key role that enables CAFOD's Leadership (the Executive Team) and Governance (the Board of trustees) teams to fulfil their remits well through sound administration, organisation, and relationship-building skills.

Key Responsibilities:

  • Ensuring Effective Governance: Acting as Secretary to the Trustees and Committees, ensuring that the annual meeting cycle (Governance Calendar) is followed, records of meetings are kept and that external submissions (e.g. the annual report, serious incidents, and other reporting) take place in a timely manner.
  • Ensuring Trustee and Trustee Committee Meetings: Ensuring Trustee and Trustee committee meetings are well-planned (dates, papers, agendas, attendance, etc.) and well-run (including guidance for Chair, minuting, follow-up, action tracking, etc) and that follow up actions are monitored and undertaken.
  • Liaising with Trustees: Liaise with Trustees on governance matters, including due diligence requests, and events, planning a schedule of Trustee travel to international programmes.
  • Overseeing Recruitment and Induction: Overseeing the recruitment and induction of trustees to CAFOD's Board and coordinating their on-going training and development in conjunction with the Governance Lead Trustee.
  • Managing Policy Review Processes: Manage the policy review processes and document management with support from the Leadership and Governance Assistant.
  • Ensuring Relevant Policies: Ensuring relevant policies come to the Board of Trustees for review in line with the schedule of reporting as outlined in the Governance Calendar.
  • Producing the Trustee's Annual Report: To be responsible for CAFOD Trustee's Annual Report being produced in a timely and accurate way, commissioning a consultant.
  • Liaising with Executive Members: Liaising with the Executive Members regarding governance matters ensuring that they are able to provide relevant and accessible information in a timely manner.
  • Communicating Governance Work: Assist with the communication of CAFOD's governance work with key donors, supporters and other stakeholders.
  • Implementing Governance Improvements: Working with the Governance Lead Trustee to implement any necessary improvements in CAFOD's governance mechanisms.

Ensuring the Effective Running of the Executive Team:

  • Providing Strategic Guidance: Providing strategic guidance on governance issues and support to CAFOD's Trustees and Leadership Team.
  • Managing the Governance and Leadership Assistant: Managing the Governance and Leadership assistant to ensure that Executive Team meetings are well-planned (dates, papers, agendas, attendance, etc.) and well-run (including minuting, follow-up, action tracking, etc.).
  • Having a Broad Oversight: Having a broad oversight of all critical projects and support the team to deliver its objectives on time and to budget.
  • Briefing the Executive Team: Brief the Executive Team on matters arising as needed especially governance.
  • Processing Organisational Grants: Process organisational grants and memberships.
  • Maintaining Key Contacts: Alongside the Governance and Leadership Assistant, maintain an overview of CAFOD's key contacts and relationships with the Catholic Church.

Support to the Director:

  • Working Closely with the Executive Director: Working closely with the Executive Director in planning trustee board meetings, following up on necessary actions and ensuring that papers and other necessary information are well produced, accurate and timely.
  • Managing the Diary of the Executive Director: When the Governance and Leadership assistant is absent, to manage the diary of the Executive Director. This includes broad insights to plan effective use of their time, including sufficient time to follow up on actions and to prepare for internal and external commitments.
  • Providing Support on Budget Monitoring: Provide support on Budget monitoring for the team with input from the Executive Director and L&G assistant.
  • Monitoring the ED Inbox: When required monitoring the ED inbox, ensuring that requests are followed up and that communications are drafted and signed off, as necessary.
  • Forward Planning and Coordination of Travel: Forward planning and ensure coordination of travel.
  • Preparing Briefings and Presentations: Prepare briefings and presentations for the ED when required.

People Management:

Lead, manage, develop and support the Leadership and Governance Assistant by championing CAFOD's purpose and values through building strong and safe working relationships, setting SMART objectives and conducting performance reviews, and nurturing staff career development.

Safeguarding:

All CAFOD staff share the responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

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