Project Planning Administrator

2 months ago

Bradford, Bradford, United Kingdom Interface Recruitment UK Full time
Job Description

Job Title: Administrator - Project Planning

Job Summary:

We are seeking an experienced Administrator - Project Planning to join our team at Interface Recruitment UK. The successful candidate will be responsible for supporting the IT PMO team in developing, supporting, and improving all stages of the project lifecycle.

Key Responsibilities:

  • Project/Portfolio Finance and Risk:
    • Supports Project Leads in business case development and provides critical reviews on new Project requests.
    • Advises Project Leads and assures costs estimates throughout the lifecycle.
    • Monitors project spend and identifies opportunities for cost savings, challenging the Project Managers where appropriate.
  • Portfolio Process:
    • Leads portfolio process for cost forecasting and actual spend. Provides accurate and timely data, aligning with Finance.
    • Provides insights on the Project budgets, assessing financial risks and variances to optimise the use of the overall Portfolio budget.
  • Risk Management:
    • Embeds and runs portfolio Risk process. Ensures Project risks are being identified, owned, and actively managed, mitigated, or accepted.
    • Acts as the critical friend to Heads of Transformation and Project Managers to ensure risks are captured, categorised, managed, or mitigated effectively.
  • Reporting:
    • Assess, analyse, and collate inputs to provide effective reporting outputs for stakeholders/boards.
  • General:
    • Supports PMO Team in other activities as required.
    • Portfolio planning and delivery.
    • Project planning/discovery support and assurance.
    • Quality of Project data (Milestones/Plans, Deliverables, Budget & Financials, Risk & Issues, Resources, Change control, and Reporting).
    • Project and portfolio governance.
    • Project Framework and Small Change/backlog processes.
    • Lead/support governance forums/key meetings recording minutes and maintaining an action log.
    • Champions PMO practices, leads educating, and continuously improving processes/capabilities across functions.

Requirements:

  • Proficient with MS Office, financial, project management, and reporting software.
  • Exceptionally well-organised, a ruthless prioritiser with high attention to detail.
  • Strong team player with the ability to be objective and self-sufficient as required.
  • Flexibility and able to multitask in this fast-moving and rapidly growing environment.
  • Strong communication, presentation, and interpersonal skills.
  • Ability to build relationships with a broad set of stakeholders across all levels within the organisation.
  • Data-driven, analytical, and evidence-based in their thinking and decision-making.
  • Appetite/curiosity for exploration and learning to continuously develop professionally and personally.
  • International work experience in dynamic and fast-paced environments, and/or other high-growth businesses advantageous.

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