Commercial Real Estate Support Assistant

4 weeks ago


Norwich, Norfolk, United Kingdom AJ Chambers Full time

AJ Chambers is seeking a skilled Legal Secretary to support their Commercial Real Estate division. The ideal candidate will provide exceptional administrative support to the team, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Deliver high-quality typing, secretarial, and administrative services to the team.
  • Support fee earners in their daily tasks, prioritizing tasks to meet deadlines.
  • Assist with digital dictation, administrative tasks, and document preparation.
  • Operate the case management system, maintaining accurate records and documents.
  • Stay up-to-date with relevant computer packages and software.
  • Manage client/matter files, ensuring efficient filing and organization.
  • Understand and adhere to strong room procedures for document retrieval and management.
  • Provide exceptional client service, meeting their needs and keeping them informed.
  • Manage incoming and outgoing mail, scheduling appointments, and maintaining diaries.
  • Monitor compliance and Lexcel requirements, ensuring the team's adherence to standards.
  • Work collaboratively with the support team, providing assistance as needed.
  • Ensure confidentiality of all Company and client information.

Requirements:

  • Experience as a legal secretary or secretary, with proficiency in digital dictation tools.
  • Strong computer literacy, with extensive knowledge of Microsoft Office.
  • Typing speed of at least 65 words per minute with 90% accuracy.
  • Excellent attention to detail, with strong communication skills.
  • Ability to organize work efficiently, prioritize tasks, and meet deadlines.
  • Demonstrated problem-solving skills and effective teamwork abilities.

For more information, please contact Dexter Brunt at AJ Chambers.



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