Commercial Real Estate Support Assistant
4 weeks ago
AJ Chambers is seeking a skilled Legal Secretary to support their Commercial Real Estate division. The ideal candidate will provide exceptional administrative support to the team, ensuring seamless day-to-day operations.
Key Responsibilities:
- Deliver high-quality typing, secretarial, and administrative services to the team.
- Support fee earners in their daily tasks, prioritizing tasks to meet deadlines.
- Assist with digital dictation, administrative tasks, and document preparation.
- Operate the case management system, maintaining accurate records and documents.
- Stay up-to-date with relevant computer packages and software.
- Manage client/matter files, ensuring efficient filing and organization.
- Understand and adhere to strong room procedures for document retrieval and management.
- Provide exceptional client service, meeting their needs and keeping them informed.
- Manage incoming and outgoing mail, scheduling appointments, and maintaining diaries.
- Monitor compliance and Lexcel requirements, ensuring the team's adherence to standards.
- Work collaboratively with the support team, providing assistance as needed.
- Ensure confidentiality of all Company and client information.
Requirements:
- Experience as a legal secretary or secretary, with proficiency in digital dictation tools.
- Strong computer literacy, with extensive knowledge of Microsoft Office.
- Typing speed of at least 65 words per minute with 90% accuracy.
- Excellent attention to detail, with strong communication skills.
- Ability to organize work efficiently, prioritize tasks, and meet deadlines.
- Demonstrated problem-solving skills and effective teamwork abilities.
For more information, please contact Dexter Brunt at AJ Chambers.
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