Parish Council Clerk and Financial Manager

3 weeks ago

Maidenhead, Windsor and Maidenhead, United Kingdom Ad Warrior Full time

Job Summary:

The Parish Council is seeking a highly organized and efficient Council Clerk to join their team. As the Responsible Financial Officer, this role is pivotal to the smooth operation of the Council, providing essential administrative support and ensuring robust financial management.

Key Responsibilities:

  • Ensure compliance with legal regulations relating to Parish Councils, advising the Council on procedure and practice.
  • Arrange meetings, attend, and produce minutes for Council meetings, committee meetings, and the Annual Parish Meeting.
  • Deal with all correspondence and other communications of the Council, keeping records of same.
  • Execute and progress the decisions of the Council, providing reports of progress.
  • Manage the administration of the allotments, issuing invoices, maintaining financial records.
  • Manage the administration of the cemetery.
  • Manage the maintenance of the recreation ground and public footpaths.
  • Keep the Council's accounts and make regular financial reports, including a monthly cashbook, quarterly management reports, and an annual draft budget.
  • Ensure compliance with HMRC regulations, paying PAYE and National insurance, and submitting monthly returns online for employees.
  • Arrange for the preparation of Annual accounts and compliance with auditing requirements for Parish Councils.
  • Maintain an asset register and risk assessment, and review Standing Orders and Financial regulations annually.
  • Manage contractors who supply services to the Council, including insurance and grounds maintenance.
  • Make available online planning applications and submit comments to the planning authority.
  • Ensure the Council's website is up to date with regular updating of information.
  • Act as the Council's link to outside bodies, particularly the Royal Borough of Windsor & Maidenhead.

Requirements:

  • Previous experience in a similar administrative and/or financial role.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, with a high level of attention to detail.
  • Proficiency in Microsoft Office and Excel.
  • Ability to work both independently and as part of a team.

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