Document Management Specialist

4 weeks ago


Chichester, West Sussex, United Kingdom Galliford Try Full time

Located in Chichester, an exciting opportunity has arisen for a skilled Document Controller to join Galliford Try's dynamic team.

The ideal candidate will be based in or around the Chichester area and have the opportunity to travel across multiple sites/projects in the Region. As part of our team, you will provide consistent support to project teams by ensuring that design and contemporary information/documentation are captured within our systems for ease of retrieval by site teams.

Key Responsibilities:
  • E nsure system aligns with our Business Management System (BMS).
  • Drive Information Management (IM) Compliance within your project(s)
  • Engage/Liaise with H&S/Quality Teams regularly, Monthly.
  • Attend design team meetings to ensure compliance within the systems are met.
  • Ensure company and project information management protocols/procedures are followed, including the Integrated Master Plan (IMP) and Baseline Engineering Plan (BEP).
  • Create and ensure all registers are up to date and completed correctly prior to internal and external auditing
  • Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
  • Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
  • Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
  • Issue reports to internal/external parties when required.
  • Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.
  • Daily Report issued on New/Revised information to site team.
  • Monthly system reports on Security Group, System usage etc.
  • Contribute to Continuous improvement of the system(s).
About You:
  • Main Contractor experience is desired.
  • Some knowledge and understanding of the Document Control process at operational level.
  • Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.
  • IT literate and a good understanding of Microsoft and Viewpoint applications
  • Ability to prioritise workload when managing multiple contracts/tasks
  • Ability to work accurately under pressure to meet project targets
  • Great attention to detail
Salary: £35,000 - £45,000 per annumBenefits:
  • Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
  • A wide range of corporate discounts
  • Cycle to Work schemes
  • Comprehensive pension plan
  • Regular Save as You Earn share purchase scheme
  • Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free/support to those who need it
  • Paid for yearly membership to one recognised professional association relevant to your role
About Us:

Galliford Try is one of the UK's leading construction businesses with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.



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