Administrative Coordinator

3 weeks ago


Willesden, Greater London, United Kingdom Harris Lowe Academy Willesden Full time
Job Overview
Harris Lowe Academy Willesden is seeking an experienced Administrative Officer to join our team. As a key member of our administration staff, you will play a vital role in ensuring the smooth operation of our academy.

About the Role
The successful candidate will be responsible for providing administrative support to our teachers and students. This will include handling reception duties, answering phone calls and emails, and maintaining accurate records. You will also be required to assist with pupil first aid/welfare duties, arrange school trips and events, and provide general clerical/administrative support.

Key Responsibilities
- Representing the academy in a professional and welcoming manner to all visitors, staff, and students
- Undertaking reception duties, answering phone calls and emails, and signing in visitors
- Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, and checking directly with AWO if there are any concerns
- Assisting with pupil first aid/welfare duties
- Assisting in arrangements for school trips and events
- Providing general clerical/administrative support
- Maintaining manual and computerised records
- Producing lists, information, and data as required
- Typing, word processing, and other IT-based tasks
- Sorting and distributing mail
- Ensuring reprographics requests are fulfilled on time
- Operating relevant equipment/ICT packages (e.g., Word, Excel, databases, spreadsheets, internet)
- Maintaining stock and supplies, cataloguing, and distributing as required
- Assisting in ordering uniform
- Providing general advice and guidance to staff, pupils, and others
- Undertaking general financial administration e.g. processing orders

Requirements
- NVQ2 or equivalent qualification or experience in a relevant discipline
- Good numeracy/literacy skills
- Minimum of two years' school office experience
- Experience of general clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the academy

What We Offer
We offer a competitive salary of £25,000 per annum, plus benefits including a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, and many other benefits.

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