UK Assistant Company Secretary
4 weeks ago
The role of Company Secretary Assistant in the UK involves carrying out company secretarial tasks related to SCOR entities, ensuring compliance with legal and regulatory requirements. This includes liaising with stakeholders, preparing meeting packs, and drafting resolutions. The ideal candidate will have experience as a Company Secretary Assistant and/or Assistant Company Secretary, with knowledge of insurance and UK Companies Act.
Key Responsibilities:
- Scheduling and re-arranging Board and Committee meetings for regulated entities;
- Liaising with internal and external stakeholders to schedule meetings;
- Preparing Board and Committee meeting packs via PDF and meeting pack software;
- Drafting Board and Committee agendas and resolutions, seeking input from stakeholders;
- Minute taking for Board and Committee meetings, ensuring minutes reflect legal and regulatory requirements;
- Responding to queries from internal stakeholders on Companies Act and Companies House requirements;
- Maintaining Statutory records of SCOR entities;
- Reviewing governance arrangements and providing advice to the Company Secretary and Executive Management;
- Annual and ad-hoc reporting to Companies House;
- Keeping relevant SCOR internal and external databases current.
Required Experience and Competencies:
- Qualification as Company Secretary from The Chartered Governance Institute (or equivalent body);
- Several years of experience as Company Secretary Assistant and/or Assistant Company Secretary;
- Knowledge of insurance, ideally in a London Market environment;
- Experience of taking and typing up minutes;
- Experience of company secretarial duties, including drafting agendas and resolutions, preparation of meeting packs;
- UK Companies House filing experience;
- Knowledge of UK Companies Act.
Personal Competences:
- Ability to independently self-organise to meet competing priorities;
- Strong attention to detail;
- Strong organisational skills and problem-solving approach;
- Clear communicator (verbal and written), able to write clearly and concisely;
- Ability to take in and process large amounts of information;
- Team player, committed to further learning;
- Positive, approachable, and able to build good relationships;
- Trustworthy and understands the importance of absolute discretion;
- Curiosity - Appetite for learning and developing themselves in their field;
- Resilience – Ability to work under pressure and to manage conflicts;
- Flexibility - Ability to quickly adapt to changes and new developments.
Digital Competencies:
- Proficient with MS Office applications (Outlook, Word, Excel, PowerPoint);
- Proficient with Board management software/tools;
- Willingness and ability to adopt or be involved in the development and implementation of new IT tools.
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