Corporate Support Professional
2 weeks ago
Are you a highly motivated and experienced Legal PA looking for a new challenge? Do you have excellent organisational skills and the ability to work well under pressure?
We are seeking a Legal PA to join our team in Aberdeen or Inverness, responsible for managing multiple projects, prioritising tasks, and ensuring timely follow-through. They will also be responsible for maintaining organisation during holidays/absences, checking mail/voicemail/email and responding as necessary.
About the SalaryWe are offering a competitive salary of £26,000 - £31,000 per annum, depending on experience, plus benefits.
Key Responsibilities- Diary Management: Manage diaries, arrange meetings, and track responses.
- Email Management: Ensure documentation is copied to client folders, flag important emails, and respond as needed.
- Project Management: Prioritise and manage multiple projects, ensuring timely follow-through.
- Practice Area Organisation: Maintain organisation during holidays/absences, checking mail/voicemail/email and responding as necessary.
- Data Input: Input data into case management systems.
- Client Communication: Deal with clients and third parties via email, phone, or in person, ensuring accurate messages are communicated professionally.
- Excel Skills: Prepare Excel spreadsheets proficiently.
- Expense Claims: Organise expense claim forms and collate receipts.
- Invoicing: Pay invoices in compliance with internal procedures.
- Billing Assistance: Assist with billing, attend team/billing meetings, prepare bills and narratives for lawyer sign-off.
- Time Transfer: Organise transfer of time from lawyer's suspense account to relevant matter number.
- System Updates: Populate and update internal systems and databases.
- Document Sharing: Share documents within the team, listing presentations on a central database and making templates available to all members.
- Travel Arrangements: Source travel and accommodation, anticipating important information and documents fee earners may need while travelling.
- Client Correspondence: Type and amend client correspondence and legal documents to a high standard.
- Team Player: Willing to go beyond regular duties and help out where needed.
- Flexibility: Flexible regarding working hours, willing to complete work during lunchtime or work on a different timetable (8:00-16:00 or 10:00-18:00).
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