Bid Coordinator

Procast Group is a leading construction company that has achieved significant success in securing tendered projects. We are committed to maintaining a positive working environment that fosters teamwork, transparency, and exceptional customer service.

We are seeking a highly organized and detail-oriented Bid Administrator to support our Estimating Manager and Bid Manager in compiling bids. The successful candidate will play a crucial role in managing bid inboxes, gathering information from Operations and suppliers, and ensuring compliance with bidding procedures and company policies.

• Manage and organize bid inboxes to ensure timely tracking and response to incoming bid opportunities
• Assist in compiling comprehensive and competitive bids, including attending internal and external meetings and gathering essential information
• Gather and collate information from Operations and suppliers to support bid development
• Maintain accurate records of all bid-related activities and documentation
• Ensure compliance with bidding procedures and company policies
• Coordinate with various departments to ensure all necessary information is included in bids
• Proofread and format bid documents to maintain a high standard of quality and professionalism
• Monitor deadlines and ensure all bids are submitted on time
• Assist in the analysis of successful and unsuccessful bids to improve future bidding strategies

• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and accuracy in handling numerical data
• Proficiency in Microsoft Office Suite, especially Excel and Word
• Ability to work effectively in a team environment
• Strong interpersonal skills and the ability to liaise with various stakeholders
• Analytical and problem-solving skills
• Ability to work under pressure and meet tight deadlines
• Good commercial awareness

We are looking for a candidate with a HND in English or a comparable qualification in a related field such as Business Administration or Communications. Previous experience in a similar administrative role, preferably in a bidding or tendering environment, would be advantageous but not essential.

Procast Group is an equal opportunities employer and values diversity in our workforce.