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Business Operations Coordinator

2 months ago

Swindon, Swindon, United Kingdom Sinewave Full time
About Sinewave

Sinewave is a dynamic and innovative company that has been making a positive impact in the energy transformation sector since its founding in 2015. Our mission is to power a more sustainable future, and we are committed to being a force for good in everything we do.

The Role

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team. As a key member of our operations team, you will play a critical role in ensuring the smooth delivery of our projects. Your primary responsibilities will include:

  • Providing exceptional administrative support to our project teams, including coordinating meetings, managing project trackers, and communicating with stakeholders.
  • Liaising with operational managers and project leads to schedule resources, coordinate travel and accommodation, and ensure timely project delivery.
  • Actively participating in project meetings to gain a deep understanding of project requirements and provide support as needed.
  • Coordinating with external parties to obtain necessary permits and approvals for assigned projects.
  • Creating and submitting pre-energization documentation and project closure reports using internal management tools.
  • Communicating with internal and external stakeholders to provide routine updates and reports, ensuring seamless client experience.
  • Requesting and chasing invoices for ongoing works, ensuring timely payment and adherence to payment terms.
Requirements

To be successful in this role, you will need to have a proven track record of:

  • Working collaboratively to support the successful delivery of projects.
  • Effectively using productivity and collaboration software, including Microsoft Office, Microsoft Teams, and SharePoint, across multiple platforms.
  • Workflow management systems, including raising purchase orders, receipting goods, and understanding financial processes.
  • Remaining calm and efficient in fast-paced environments with tight deadlines, adapting to changes in priorities, and managing expectations effectively.
Qualifications and Experience

You will need to have:

  • Business administration experience, including basic awareness of electrical equipment.
  • Professional communication skills, including written and verbal communication.
  • A full UK driving license with a maximum of 3 points.
Benefits

In return for your hard work and dedication, we offer a competitive salary, life assurance, enhanced pension contributions, and a range of benefits, including:

  • A 25-day annual leave entitlement, plus bank holidays.
  • Private medical insurance, including coverage for family members.
  • Access to our in-house training academy, Sinewave Academy, to support your career development.
  • A bespoke perks platform, SinewaveWorx, offering discounts and cashback at high street retailers.