Project Scheduler

1 month ago

London, Greater London, United Kingdom JCDecaux Group Full time

About the Role

The Project Scheduler will play a crucial role in ensuring the smooth execution and delivery of projects. This involves planning, organizing, and scheduling project activities, as well as utilizing SAP software to support and execute project management processes.

Key Responsibilities

  • Performing SAP-related functions and administrative tasks, including project planning, work order and task management, purchase order and stock requisitions, scheduling, monitoring, and updating.
  • Optimizing business operations through efficient use of SAP.
  • Monitoring construction work, dates, programs, tenders, quotes, project documentation, costs, and budgets to update project progress in SAP accordingly.
  • Developing project plans, timelines, milestones, resource requirements, and creating and maintaining project schedules to monitor progress and adjust as necessary to meet project goals.
  • Communicating and coordinating with internal and external resources and stakeholders to manage project initiations, timelines, scope, key milestones, and tasks, resourcing, risks, budgets, and project closure.
  • Auditing data and ensuring compliance in line with Corporate Governance.
  • Performing data analysis by processing, collecting, and analyzing data to gain insights into trends and risks and help inform project predictions and high-level decision making.
  • Managing quality of data to identify failures, omissions, and errors and try to identify patterns or reasons for the same.
  • Supporting the Projects team in improving the planning and delivery of projects by collecting and maintaining data in a consistent form and implementing best practices for lessons learned.
  • Accurate project tracking and support on project reporting – system reporting developed from SAP for planning, finance, stock, program, cost control, and forecasting.
  • Producing and circulating high-level project reports for key stakeholders to aid with review and decision-making.
  • Mentoring, training, coaching, and providing guidance to Project Managers and new starters with the new documents and SAP processes.
  • Updating and managing project documentation to reflect new SAP processes.
  • Reviewing interdepartmental processes and project documentation.
  • Maintaining a central repository for storing key SAP project documents ensuring effective data control, storage, and security.
  • Providing support and guidance to Project Managers, as necessary.
  • Supporting the Projects team in procurement of stock and IT equipment.
  • Assisting in defining and preparing product specifications for performing stock requisitions in SAP.
  • Promoting and ensuring that the governance framework is adhered to throughout the project delivery.

About You

Capabilities
  • A high standard of personal presentation, along with excellent interpersonal and communication skills, (both written and oral).
  • Excellent organizational skills and ability to manage multiple projects and work to deadlines.
  • The ability to establish and maintain good working relationships.
  • Ability to work under pressure and within time constraints.
  • Ability to coordinate works with other departments to meet objectives.
  • Excellent process understanding including awareness of H&S processes, quality, and performance standards.
  • Excellent investigative, analytical, and data interpretation skills with high diligence and accuracy.
  • Methodical and initiative-taking approach to project support.
  • Innovative and self-motivated to constantly look to improve.
  • Microsoft software proficiency and ability to manipulate large volumes of data.
  • Ability to produce training documents and lead training sessions.
  • A flexible approach as this role may require travel at times around the relevant regions.

Experience and Qualifications

  • A degree in project management, engineering, business administration, information technology, or a related field; and/or relevant professional project management and/or SAP certifications (desired).
  • Experience in project planning or a related field is advantageous.
  • Experience with project management software is advantageous.
  • SAP knowledge and experience would be advantageous.
  • Microsoft Office, PowerPoint, Excel, and IT skills and an ability to deal with large volumes of complex data.

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