Administrative Support Professional
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our busy administration team at Venus Recruitment Limited.
The ideal candidate will be well-presented, articulate, and naturally enjoy welcoming and engaging with clients. Prior experience in a front-of-house role is essential.
This role involves a variety of tasks and requires someone with exceptional time management skills, strong communication abilities, and the ability to prioritize and multi-task efficiently.
Key Responsibilities:
- Answering phone calls and greeting visitors at the door
- Forwarding calls and messages to the admin team and advisers
- Managing incoming and outgoing mail
- Meeting and greeting clients and ensuring health and safety protocols are followed
- Preparing and clearing refreshments for meetings
- Managing meeting rooms and communal spaces, anticipating busy periods, and ensuring rooms are clean, tidy, and equipped with the necessary IT, refreshments, and supplies
- Assisting with scheduling and booking annual reviews
- Overseeing facilities management
- Ordering stationery and office supplies
- Preparing client meeting packs
- Keeping marketing and compliance documents updated and fully stocked
- Assisting with setting up internal meetings as requested by management
- Other ad-hoc duties as required
Required Skills:
- Strong time management and organizational abilities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Word, Excel, and Outlook
- Ability to adapt to changing procedures
If you're an experienced, detail-oriented individual who thrives in a busy environment and enjoys client interaction, we would love to hear from you.
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