Administrative Assistant

4 weeks ago


Manchester, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the NHS North West Leadership Academy. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and the delivery of our services.

Key Responsibilities
  • Provide administrative support to the team, including answering phone calls, responding to emails, and preparing documents.
  • Manage and maintain accurate and up-to-date records and databases.
  • Coordinate meetings, events, and conferences, including booking venues, catering, and ensuring necessary documentation is dispatched.
  • Prepare agendas, take minutes, and prepare action sheets and other papers as required.
  • Ensure an effective paper and computer filing system is maintained, avoiding undue duplication but allowing for efficient filing, storage, and retrieval of papers and correspondence.
  • Receive, handle, and forward incoming correspondence, which may be of a highly confidential nature, ensuring to use the Caldicott Guidance.
  • Raise purchase orders using Oracle finance systems.
  • Administration support for the DPS (Dynamic Purchasing Systems).
  • Support Finance with month-end reconciliations, monitoring of budget sheets, raising invoices, liaising with Blackpool Finance/Payroll teams, and tracking payments.
Requirements
  • GCSE or equivalent.
  • Significant secretarial/administrative experience.
  • Good working knowledge of administrative processes and procedures.
  • Experience of drafting correspondence.
  • Good knowledge of IT systems and software programmes such as Microsoft Outlook, Word, PowerPoint, and Excel, and SharePoint.
  • Demonstrable experience in dealing with the public and managing sensitive and confidential information.
  • Demonstrable experience of minute-taking and producing reports.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. We are committed to providing a supportive and inclusive work environment, and we welcome applications from candidates from diverse backgrounds.



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