Executive Assistant

1 week ago


London, Greater London, United Kingdom Imperial College London Full time
Administrative Support to the Vice President

We are seeking an experienced Executive Assistant to provide high-level administrative support to the Vice President (Advancement) at Imperial College London. This is an exciting opportunity to join a dynamic team and contribute to the delivery of the Advancement Division's ambitious goals.

Key Responsibilities
  1. Provide high-level administrative support to the Vice President (Advancement), ensuring seamless execution of their duties and responsibilities.
  2. Coordinate and plan activities, events, and projects in collaboration with the team, taking into account the Vice President's schedule and requirements.
  3. Maintain accurate records, minutes, and reports, utilising strong written and verbal communication skills to ensure effective documentation.
  4. Manage diaries, schedules, and travel arrangements, applying exceptional time management and prioritisation skills.
  5. Develop and implement strategies to enhance the efficiency and productivity of the Vice President's office, continuously seeking opportunities for improvement.
Requirements
  • Significant experience as an Executive Assistant at Board level, or equivalent, within a complex organisation.
  • A high standard of written and spoken English to enable drafting of important documentation (minutes, reports and presentations).
  • Ability to produce work and plan/forecast activities consistently to a high standard.
  • Excellent organisational skills.
  • Excellent interpersonal and team working skills with an ability to work flexibly as required.
  • Ability to coordinate and multitask a range of different activities at the same time and understand the connections between them.
  • Evidence of showing tact, discretion and diplomacy.
Benefits
  • A highly competitive salary of £68,000 - £78,000 per annum, depending on experience.
  • A comprehensive benefits package, including 39 days off per year, generous pension schemes, flexible working policy, family leave packages, on-site leisure facilities, and cycle-to-work scheme.
  • An exciting opportunity to work with a diverse and inclusive team, contributing to Imperial's Strategy and making a meaningful impact.

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