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Financial Administrator

2 months ago

Luton, Luton, United Kingdom Really Creative Media (RCM) Full time
Job Title: Bookkeeper and Office Administrator

Really Creative Media (RCM) is a dynamic team of digital and production experts, specializing in visual production for live broadcast, events, and concert touring sectors. We work with international music artists, event agencies, broadcast, and theatre clients, creating live performance visuals, digital media, and providing technology solutions. Our offices are located in London and Luton, producing projects that are experienced worldwide.

Job Summary:

This part-time role involves 16 hours per week, ideally arranged as 4 hours per day, four days a week between Monday and Friday. As a key support role, you will take responsibility for:

  • Bookkeeping and accountancy duties
  • Keeping all financial systems and records accurately up to date
  • Providing financial reporting information as required
  • Providing general administrative support to the team
Key Responsibilities:

As a Bookkeeper and Office Administrator, your duties will include:

  • Taking responsibility for the efficient and timely operation and management of accounting, bookkeeping, and reporting functions
  • Managing the sales ledger, purchase ledger, and nominal ledger functions, including bank reconciliations, transaction entries, and journal entries
  • Processing and issuing supplier payments via payment software, including remittance advice
  • Preparing basic monthly accounts and financial reports as required by the Directors, in a timely fashion at month-end
  • Performing and managing comprehensive and consistent month-end routines, policies, and procedures, as directed
  • Providing input as required to the process of budgeting and forecasting
  • Communicating with suppliers where purchase invoice queries exist and resolving discrepancies
  • Undertaking the preparation and submission of VAT returns through Xero
  • Processing monthly payroll through Xero and issuing payment remittance to staff
  • Taking responsibility for the credit control function and deciding on the course of action to be taken with problem debtors (in conjunction with Directors)
  • Creating and issuing sales invoices from Xero, ensuring correct sales nominal codes and department codes are used
  • Keeping supplier and customer details up to date and in a consistent format on Xero ledgers
  • Maintaining a neat and orderly filing system of all of the company's financial records
  • Undertaking bank reconciliation on Xero
Office and Administrative Responsibilities:

You will also be responsible for:

  • Providing administrative support and assistance to the Directors and other staff, including assistance with making appointments, travel, and hotel arrangements
  • Assisting with the pre-production elements of the company's event projects, including booking suppliers, issuing purchase orders, and booking accommodation and travel
  • Answering and handling incoming telephone calls in a professional and polite manner
  • Managing visitors to the Company's premises, greeting and welcoming visitors, and acting as the first point of contact while visitors wait for appointments
  • Maintaining stock levels of office supplies (stationery, tea, coffee, cleaning supplies, etc.)
  • Maintaining a clean and presentable working environment within the office and public spaces
  • Providing support to the Directors in other aspects of the business's activity, as required, requested, and directed
  • Keeping all work-related information confidential and acting in a professional manner at all times, in all work and industry-social situations
  • Identifying any areas of our operation where you believe training and additional skills may be required or beneficial for yourself or the business
  • Ensuring that the Company's policies, rules, procedures, and obligations are observed in carrying out the above duties
Requirements:

To be successful in this role, you will need:

  • A qualified bookkeeper, AAT qualified, or Part Qualified ACA, ACCA, or CIMA accountant
  • Strong team working and interpersonal skills, with the ability to be flexible and adaptable within the environment of a small team
  • A broad background and track record in the accurate operation and performance of bookkeeping and basic management accounting functions within a small business
  • Educated to a good level with academic qualifications in Maths & English
  • Fluent English speaker, with good telephone manner and strong spoken language skills
  • Demonstrably numerate, articulate, and experienced in all areas of accountancy and business administration
  • Strong communication skills, oral and written
  • Sound IT skills, willing to embrace new technologies, and proficient in Google Sheets or Microsoft Excel and Xero accounts software
  • A methodical and motivated individual, with a passion for accuracy and excellence
  • A proactive, self-motivated individual capable of working on their own initiative in a constantly changing and pressurized environment and fast-developing company