Senior Support Specialist

4 weeks ago

Slough, Slough, United Kingdom IRIS Software Group Full time

Are you a highly skilled and experienced administrative professional looking for a new challenge? We're seeking a talented Executive Support Professional to provide top-tier support to our Managing Directors.

This role offers a unique opportunity to work closely with key leaders and contribute to our ambitious growth plans. As an Executive Support Professional, you'll be responsible for managing complex diaries, coordinating global travel, and playing a key role in high-level meetings.

Key responsibilities include:

  • Providing high-quality executive support: Manage complex diaries, prioritise appointments, and ensure smooth scheduling for our MDs.
  • Supporting key meetings: Prepare agendas, take minutes, and follow up on action items to keep our projects on track.
  • Creating impactful presentations: Use your PowerPoint and Excel expertise to craft presentations and reports that clearly communicate business data and insights.
  • Liaising with senior stakeholders: Act as a key point of contact between our MDs, managers, and external partners, ensuring clear and professional communication.
  • Managing global travel: Arrange seamless travel plans, including accommodation, flights, and transfers, for a smooth experience.
  • Handling administrative tasks: Process expense claims, approve holidays, and manage purchase orders through our internal systems.
  • Organising team events: Plan and execute events that bring our team together, whether in the UK or US.
  • Collaborating with other EAs: Work closely with the EA team to coordinate efforts across different locations and provide holiday cover when needed.

To excel in this role, you should have:

  • Experience: Proven track record as an Executive Assistant to senior executives, with extensive diary management experience in a fast-paced environment.
  • Technical Skills: Proficiency in Microsoft Office, PowerPoint, Excel, Concur, and Word is essential.
  • Business Acumen: Understanding of general business practices and the ability to present data in a business context.

Key Competencies:

  • Quick Decision-Making: Ability to make sound decisions swiftly in a dynamic environment.
  • Team Collaboration: Excellent teamwork skills, with the ability to work collaboratively with colleagues across the globe.
  • Organisational Excellence: Strong organisational skills and exceptional attention to detail.
  • Communication Skills: Outstanding interpersonal and communication abilities, ensuring effective interaction with a wide range of contacts.
  • Adaptability: Flexibility to work under pressure and meet tight deadlines.

We're looking for a talented and experienced Executive Support Professional to join our team. If you're passionate about delivering exceptional support and have a proven track record in a similar role, we'd love to hear from you.

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