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Sales Coordinator

2 months ago

West London, United Kingdom Montcalm Collection Full time
About Montcalm Collection

Montcalm Collection is a luxury hotel group that offers a unique blend of timeless style and exceptional service. Our hotels are located in elegant Georgian townhouses, an 18th-century brewery, heritage headquarters, and a diamond-shaped skyscraper, each with its own distinct character and charm.

We are proud of our heritage and our commitment to providing an unforgettable experience for our guests. Our team is dedicated to delivering exceptional service and ensuring that every guest feels welcome and valued.

Job Summary

We are seeking a highly organized and detail-oriented Sales Coordinator to join our dynamic team. The successful candidate will play a critical role in managing and coordinating the response to Requests for Proposals (RFPs), ensuring that our submissions are compelling, accurate, and timely. This role requires excellent project management skills, strong communication abilities, and a keen eye for detail.

Key Responsibilities
  • Act as the central point of contact on assigned proposals, leading and guiding the work for the RFPs.
  • Analyse RFQs, RFPs, and RFIs to create proposal outlines and development plans in collaboration with the sales team.
  • Research and gather information to include corporate company information using tools such as Agency 360 and Opera.
  • Collect all rate information and send responses to clients in a timely fashion.
  • Serve as the point of contact for all renegotiations for all hotels and send renegotiation responses to clients.
  • Respond to all RFP queries from hotels and clients.
  • Check clients terms and conditions against hotel submissions and ensure adherence to internal deadlines.
  • Monitor and collate hotel completions and rate audits, maintaining organized spreadsheets.
  • Create unsolicited lists and encourage hotel participation to drive RFP growth.
  • Complete rate loading forms accurately.
  • Collect data and keep property profiles up to date on Lanyon.
Requirements
  • Proven experience in Sales coordination, proposal writing, or a similar role.
  • Proven experience in hotel industry is preferable.
  • Strong project management and organizational skills with the ability to manage multiple deadlines.
  • Excellent written and verbal communication skills.
  • Familiarity with Opera and proposal management software.
  • Bachelors degree in business administration, Marketing, Communications, or a related field is preferred.
  • Detail-oriented, proactive, and able to work independently as well as part of a team.
What We Offer
  • Competitive salary.
  • A supportive, empowering team environment.
  • Benefits platform with various discounts.
  • Wellbeing support, workshops, and advice.
  • 28 holidays including eight bank holidays, with more holidays after two-year service.
  • Cash-back health benefits, including optical, dental, chiropractor, and physio services.
  • Discounted gym membership.
  • Access to Wellbeing platform and sessions, including EAP.
  • Awards and Recognition Programme.
  • Annual parties.
  • Regular and ongoing training and development, including leadership workshops.
  • Pension scheme.