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Office Administrator

2 months ago

Hemel Hempstead, Hertfordshire, United Kingdom Hays Specialist Recruitment Limited Full time
{"title": "Office Manager", "description": "Financial Management

Utilize Sage 50 and Construction Manager systems for financial operations. Handle sales invoicing and purchase orders via Construction Manager. Collate invoices against accounts on Sage for both sales and purchases. Process payments to Sage, ensuring they are pushed into Construction Manager. Manage nominal codes and VAT codes. Send profit reports to the accounts team. Conduct bank reconciliations and manage credit control, including debt management. Process VAT payments and monthly payments. Analyze credit card statements. Handle payroll information and liaise with an outsourced payroll company. Ensure salaries and expenses are accurately covered. Gain full knowledge of subcontractors, verified by HMRC, and understand reverse VAT.

Administrative / Office Management Duties

Deal with emails and calls efficiently. Work with links to portal systems and manage journals. Collaborate with the external audit team. Manage paperwork, ensuring it is accurately added to the system. Oversee purchasing, suppliers, and contractors. Look after purchase invoices. Handle telephone enquiries and work with prospective clients, forwarding enquiries to the Managing Director. Use a company mobile phone for work-related communications. Perform general office management tasks. Ensure the smooth operation of the office environment. Become first aid trained to support office safety.

Requirements
  • Proficient in using Sage 50
  • Previous office management experience
  • Construction Manager systems knowledge is desirable
  • Strong understanding of financial processes, including invoicing, payments, and VAT.
  • Excellent organisational and administrative skills.
  • The ability to manage multiple tasks and prioritise effectively
  • Strong communication skills, both written and verbal
  • Experience of dealing with subcontractors and understanding HMRC regulations.
  • The ability to work independently and as part of a team.
  • First aid training is desirable
What You'll Get

Flexible working hours. Company mobile phone. Company pension.

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