Senior Document Manager

3 weeks ago


Bathgate, West Lothian, United Kingdom Keltbray Infrastructure Services Full time

Job Summary:

Keltbray Infrastructure Services are recruiting a Senior Document Controller to support our overhead line distribution projects in Scotland.

About the Role:

The successful candidate will be responsible for ensuring that project teams have a full understanding of document control and system procedures, and will provide training and instruction as required. They will also be responsible for identifying contractual requirements in relation to document control, and for continuously improving and enhancing procedures and systems utilised for document control.

Main Responsibilities:

  1. Liaise with project teams to ensure they have a full understanding of document control and system procedures, and provide training and instruction as required.
  2. Identify the contractual requirements in relation to document control.
  3. Work to continuously improve and enhance procedures and systems utilised for document control.
  4. Provide appropriate input to the development, documentation, and ongoing maintenance of the Information Management Plan to meet relevant requirements.
  5. Provide feedback to the Design Manager to ensure they are fully aware of all documentation issues.
  6. Manage systems such as SharePoint, Autodesk BIM 360 Field, and BIM 360 Docs to ensure all documentation is stored efficiently and can be accessed at all times.
  7. Collect and register all technical documents, such as drawings and blueprints, in the Keltbray system.
  8. Review and update documents for maintenance and quality control.
  9. Keep other personnel updated on new document versions and how to obtain access.
  10. Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner.
  11. Issue document numbers to relevant parties in accordance with the project requirements.
  12. Quality check incoming documents in line with the document control procedure.
  13. Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes.
  14. Support the review and approval process, including the collation, distribution, and close-out of comments.

What We Offer:

  1. Vehicle or allowance.
  2. Health Cover.
  3. Subsistence.
  4. Holiday 25 days + Bank Holidays.

Equal Opportunities:

Keltbray are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.



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