Conveyancing Assistant

3 weeks ago


London, Greater London, United Kingdom Focus Resourcing Full time

Our client is seeking an experienced Conveyancing Assistant to join their busy conveyancing team in Staines. A minimum of 1 year's experience in conveyancing is essential. The ideal candidate will have a professional telephone manner, be highly proactive, and have a positive "can-do" attitude with a willingness to continue learning and development.

Main Responsibilities:

  • Preparation of correspondence and documents using audio word processing and digital dictation
  • Opening files, conflict checks, and closing files
  • Making appointments, arranging meetings, and maintaining diaries
  • Supporting departments and junior secretaries
  • Assisting accounts staff in generating bills in a timely manner and monitoring payment
  • Preparation and dispatch of post, emails, and faxes with relevant enclosures
  • Assisting fee earners with post-exchange, pre-completion, completion, and post-completion matters on residential and commercial property files
  • Preparing account forms to send payments such as purchase funds, agents' invoices, stamp duty, and land tax
  • Dealing with registrations of residential and commercial property files at the Land Registry

Requirements:

  • Highly proactive
  • Professional telephone manner
  • Enthusiasm and a positive "can-do" attitude, with a willingness to continue learning and development
  • Computer skills including using Microsoft Windows/Word, any experience using case management systems would be advantageous
  • Ability to prioritise work, function efficiently under pressure, and remain calm and professional
  • Ability to meet deadlines and produce accurate work
  • Ability to demonstrate and implement initiative when working on files
  • Diarising key dates/actions is vital and ensuring they are followed up to satisfactory completion of the date/action
  • File management skills

Benefits:

  • Employer contribution pension scheme
  • Death in service benefit
  • Hybrid working
  • 20 days annual leave (full-time) plus bank holidays
  • Birthday annual leave
  • Opportunities for professional development and continuing education
  • Supportive and collaborative work environment


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