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Event Coordinator

2 months ago

London, Greater London, United Kingdom DNA Recruit Full time
Job Title: Event Speaker Coordinator

We are seeking an experienced Event Speaker Coordinator to join our team at DNA Recruit. As an Event Speaker Coordinator, you will be responsible for assisting with event operations and supporting speaker logistics for our portfolio of conferences and events throughout the year.

Responsibilities:
  • Collaborate closely with Conference Producers on speaker deliverables for each event portfolio.
  • Send confirmation emails to all speakers for each assigned event, requesting professional headshots and bios.
  • Post headshots and bios on the corresponding event website, linking speakers to their respective agenda spots based on content provided by the Conference Producer.
  • Input speakers into the CRM database for registration and upload to the virtual platform.
  • Gather all presentation materials and compile them into a PowerPoint slide reel for onsite needs.
  • Coordinate panel calls up to six weeks before the event start date.
  • Manage speaker requirements for multiple events simultaneously.
  • Handle on-site management and coordination.
  • Gathering speakers in the Speaker Ready Room or designated main session area.
  • Directing speakers to get mic'd appropriately and guiding them to the stage and/or virtual platform.
  • Coordinating the onsite gathering of speakers and providing guidance for onsite presentation needs.
  • Correspond with speakers via email/phone for any post-event requests.
Requirements:
  • Minimum 1 year's solid experience within B2B conferences/events (events for 150+ people).
  • Experience with working on multiple events simultaneously.
  • Experience with building and managing events platforms such as event websites, events apps and/or virtual event platforms.
  • Experience with being the sole lead on speaker management for 80 - 150 speakers per event, managing all aspects of the event from pre-event communication, registration on CRM, registration on the day, onsite signage for sessions to on the day running of the event including the event app/virtual platform.
  • Possesses strong onsite leadership skills.
  • Excellent communication skills.
  • Ability to work with multiple event teams (event coordinators, sponsorship managers, producers, marketing etc).
  • A team player.

DNA Recruit is committed to promoting a diverse and inclusive community and welcomes applications from candidates of all backgrounds.

We offer up to £250 in vouchers for any referrals who pass their probationary period, so if you know anyone who might be interested please forward the link to the job advert to them.

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