Office Coordinator

2 days ago

Norwich, Norfolk, United Kingdom Atlas SEO Full time
Job Title: Office Coordinator

Atlas SEO is a dynamic digital marketing agency seeking a highly organized and detail-oriented Office Coordinator to join our team. As a key member of our Operations team, you will play a crucial role in ensuring the smooth running of our offices and contributing to the improvement of company procedures and day-to-day operations.

Key Responsibilities:
  • Oversee all aspects of building management, including maintenance, lift management, cleaning, catering, and security services.
  • Collaborate with the IT Security Team to ensure a safe environment for employees and external guests.
  • Manage signage around the office and oversee office moves, refurbishments, and updates to floor plans.
  • Coordinate logistics between company offices and remote users.
  • Assist in the onboarding process and coordinate with IT and HR.
  • Liaise with facility management vendors and purchase cleaning materials, catering, stationery, and other required services.
  • Manage contract and price negotiations with office vendors, service providers, office leases, and parking facilities.
  • Provide general support to visitors and guide them through the registration process.
  • Plan in-house or company-wide events, parties, celebrations, and all-hands meetings.
  • Assist employee requests via a central support system.
  • Coordinate travel requests and other transportation requirements.
  • Assist the HR function of the organization and ensure health and safety guidelines are up to date.
Requirements and Knowledge:
  • Excellent communication skills, written and verbal.
  • Strong organizational and planning skills in a fast-paced environment.
  • Impeccable attention to detail and analytical skills.
  • A creative mind with the ability to suggest improvements.
  • Ability to be constantly challenged to provide ongoing service excellence.
  • A quick learner, able to rapidly adapt to a dynamic business environment.
  • An awesome team player with a positive attitude.
  • Proficiency in GSuite, Slack, and other standard required tools such as MS Office.
Benefits:
  • 25 days holiday + Bank Holidays + Christmas break per annum.
  • 24/7 mental health professional telephone support, and limited face-to-face counselling sessions.
  • Company meals and trips.
  • Comfy Fridays.
  • Early Friday finish.
  • Flexible start hours.

This is a full-time, permanent role based in Norwich. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply.

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