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Conveyancing Legal Support Specialist

2 months ago

Rochdale, Rochdale, United Kingdom Square Peg Associates Ltd Full time

Job Summary:

Square Peg Associates Ltd is seeking a highly skilled and experienced Conveyancing Legal Assistant to provide exceptional secretarial and administrative support to our Residential Conveyancing team.

Key Responsibilities:

  • Manage and maintain files from opening to archiving, ensuring accurate and timely completion of tasks.
  • Provide exceptional customer service, handling telephone enquiries, making appointments, and taking messages in a professional and courteous manner.
  • Produce high-quality letters and legal documents, including court forms and statements, with attention to detail and accuracy.
  • Support clients with their enquiries, providing clear and concise information and guidance.
  • Manage and respond to a high volume of emails, ensuring timely and effective communication.
  • Develop and maintain strong relationships with clients, colleagues, and other stakeholders.
  • Manage diaries, calendars, and schedules, ensuring seamless coordination and organization.
  • Perform various administrative tasks, including copying, scanning, and faxing, as well as preparing files and other general administration work.
  • Provide occasional reception cover, ensuring a professional and welcoming presence for clients and visitors.

Requirements:

  • Strong typing and accurate data entry skills, with the ability to work efficiently and effectively.
  • Residential Conveyancing experience or exposure within a Conveyancing team is highly desirable.
  • Proficiency in Microsoft Office Word, Excel, and Outlook, as well as the use of a Case Management System.
  • A good standard of education and strong verbal and written communication skills, with the ability to communicate complex information in a clear and concise manner.
  • Excellent time management and organizational skills, with the ability to work to deadlines and prioritize tasks effectively.
  • The ability to work independently and as part of a team, with a strong focus on delivering exceptional results and exceeding expectations.