Research Administrator II

7 days ago


Aston Ingham, Herefordshire, United Kingdom Michigan State University Full time
Job Summary

This position provides independent complex professional support to the research unit by providing services in one or more of the following research process areas: Pre-Award Administration Services, Research Administration Services, Post Award Administration Services, or Research Compliance and Training.

Key ResponsibilitiesPre-Award Administration Services
  • Works with Principal Investigators to prepare plan of work budget and justification.
  • Coordinates with other university staff and departments to facilitate a timely proposal submission process while ensuring appropriate approvals.
  • Reviews grant plan of work for completeness and accuracy; suggests corrections as necessary to comply with regulations.
  • Serves as liaison between faculty/staff in communicating policies and procedures.
Research Administration Services
  • Assists in securing the cooperation of, and organization of a group effort between University personnel, departments, and members of the community as required.
  • Serves as liaison between sponsor/funding source and PI, facilitates required project monitoring and creation and submission of reports, as necessary.
  • Coordinates provision of support to research personnel to meet regulatory submission requirements, informing and guiding with respect to submission components and process.
  • Provides other supportive processes, accounts payable billing assistance, coordination, and communication with involved regulatory and administrative departments/units.
  • Develops project components, including budget, conflict of interest reporting, monthly and annual reporting processes.
  • Creates a variety of reports, documents, and correspondence for internal purposes in order to assist in the ongoing monitoring and development of the program.
  • Balances multiple assignments, delivers quality analysis under time constrained deadlines.
  • Remains current in the field through continuous learning.
  • Participates in special projects as assigned.
Post Award Administration Services
  • Provides post-award administration of grants and contracts.
  • Monitors ordering of supplies, services, and equipment.
  • Coordinates the processing of cost share entries and effort reporting.
  • Monitors and coordinates project ongoing financials and budgets for accuracy; advises on ongoing stewardship of research funds.
  • Reviews award budget status with investigators; prepares interim and final financial and technical progress reports.
  • Facilitates the administration, monitoring, and financial management of moderately complex grants in accordance with applicable Federal, State, local and university policies, procedures, and regulations.
  • Contributes to contract execution, account setup and activation, monitors financials.
  • Resolves problems concerning plan of work, contracts, financial reports, and/or accounts payable.
  • Prepares and submits transactions in order to establish awards and manages account balances.
  • Consults with sponsors, faculty, and personnel in order to determine expense allowability, cost-sharing requirements, prepare financial reports, and provide advice on proper procedures and guidelines.
  • Follows up on expense issues with appropriate project personnel.
  • Collects information required in audits and site visits.
  • Works independently with grantor/PIs to analyze problems or needs and develops solutions by drawing on position of expertise.
Project Closeout Procedures
  • Manages project account closeout activities; develops final reports and provides analysis of project logistics.
  • Provides closeout projections to CGA and PI as required.
  • Organizes closeout procedures including review of personnel and recurring expenses.
  • Coordinates administrative activities as required by funding source.
Requirements
  • Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in business administration, finance, or a research-related field.
  • One to three years of related and progressively more responsible or expansive work experience in research administration, including the area of pre or post award processes or related field such as regulatory administration.
  • Or an equivalent combination of education and experience.
  • This job requires completion of Essentials of Research Administration (MSU Certificate) or equivalent within one year of hire.
  • This position requires or will require prior to completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the Internet.
  • Other skills and/or physical abilities required to perform duties of the position.
Desired Qualifications
  • A service-oriented self-starter whose strengths include problem solving skills, and the ability to work on several projects simultaneously in a deadline-oriented environment to facilitate proposal submission, preferably in an academic environment.
  • Ability to develop and maintain positive working relationships intra- and inter-organizationally.
  • Understand and support the Health and Nutrition Institute's efforts in diversity, equity, inclusion, and Civil Rights, with a special emphasis on removing barriers from participation and reaching diverse populations, including but not limited to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status or veteran status, socio-economic class, or other human differences.
  • Experience with electronic grant submission processes such as Grants.gov or NSF Fastlane or NIH assist.
  • Experience reviewing agency solicitations.
  • Experience in interpreting policy at all levels, including federal (Uniform Guidance, USDA/NIFA, NSF, NIH), state, local, and university policies, and procedures.
  • Experience with other university units such as Office of Sponsored Programs (OSP), Contract and Grant Administration (CGA), Business Connect, Conflict of Interest and various compliance units.
  • Extensive experience with Microsoft Office suite including Excel & Word.
  • Experience with service center accounting, including preparing budgets and invoicing.
  • Experience with EBS.
  • Knowledge of MSU policies and procedures.
  • Excellent communication skills (oral and written) and ability to work with educators and staff with limited knowledge of grants and contracts.
  • Ability to work effectively on an independent basis and in a team environment.
  • Ability to prioritize tasks effectively.
  • Able to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills, and techniques, which reflect an understanding and awareness of social, cultural, and economic diversity of the target population served.
  • Other skills and/or abilities required to perform duties of the position.
Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.



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