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Project Support Coordinator
1 month ago
Job Summary:
We are seeking a highly organised and proactive Project Support Coordinator to join our team at Manpower UK Ltd. As a key member of our programme support team, you will play a vital role in ensuring the smooth operation of our office and effectively managing senior stakeholder requirements.
About the Role:
This is an excellent opportunity for a motivated and detail-oriented individual to work in a dynamic environment and contribute to the success of our programme. You will be responsible for providing professional administration support services to the department and extended business unit as required.
Main Responsibilities:
- Provide accurate and reliable administration support services to the department and extended business unit as required
- Diary and itinerary management for the arrangement of meetings and appointments
- Prepare meeting packs, co-ordinate the booking of rooms, arrange travel, accommodation, and hospitality as necessary
- Maintenance of data/records to ensure information is readily available and easily accessible
- Liaise closely with counterparts in other NNB locations and command centres to support effective interaction and collaboration
- Record and produce minutes for key business meetings as necessary
- Provide office services such as reprographics, binding, and printing
- Maintain confidentiality of all information
- Keep in touch with team members when they are out of the office and report issues/take actions for response as appropriate
- Respond to phone/email enquiries from a wide range of external parties
- Prepare letters, documents, and reports to ensure they are well-presented and of high quality
Requirements:
- Good organisational skills (flexible, organised, methodical)
- Ability to work independently and be proactive
- Excellent communication and interpersonal skills, particularly with various levels of the organisation and externally
- The ability to work as an integral part of a team, contributing to team success, communications, and a positive working environment
- Flexible approach with the ability to multi-task and work on own initiative
- Previous team support experience
- Discretion - confidentiality when dealing with sensitive information
- Attention to detail with the ability to effectively manage tasks through to completion
- General administrative knowledge, producing professional work, and ability to adapt to new and changing systems
- Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, PowerPoint
Competencies:
- Attention to detail: performs tasks with care, is thorough, makes few if any errors
- Relationship building: builds rapport by listening to, discussing, and negotiating with others
- Self-starter: easily transitions between tasks and picks up where left off when interrupted
- Organisational skills: evaluates proposed actions and timelines against organisational mission and values
Working for Manpower UK Ltd:
We are acting as an Employment Business in relation to this vacancy.