Document Management Specialist

3 weeks ago


Cardiff, Cardiff, United Kingdom SACYR UK & IRELAND Full time
Job Title: Document Management Specialist

We are seeking an experienced Document Management Specialist to oversee all document management processes, ensuring seamless collaboration and efficient communication among project stakeholders at the New Velindre Cancer Centre project in Cardiff, Wales.

About the Role

This key role involves managing documentation, maintaining records, and facilitating accurate and timely submissions in a busy environment. To be successful, you will possess excellent time management, prioritisation, and organisational skills.

Main Responsibilities
  • Manage document intake, handling, and storage, including design drawings, reports, registers, subcontractor communications, agendas, minutes of meetings, quality inspections, and checks.
  • Support the preparation, maintenance, and submission of project documentation, submittals, transmittals, and correspondence in the Control Document Environment (CDE).
  • Maintain documentation records, including but not limited to drawings, BIM models, compensation events, consents, notification transmittals, and other relevant documents.
  • Establish and implement procedural frameworks for controlled documents, ensuring accurate organisation, file naming/titling, revision levels, and distribution.
  • Collaborate with project managers, construction directors, and auditors to maintain ISO status and ensure compliance with client standards.
Requirements
  • Right to work in the UK.
  • At least 3 years of post-graduate experience in a similar role.
  • Previous NEC contract experience (NEC3 or NEC4 option C).
  • Demonstrated experience with Adobe Acrobat and Document Control hardware/software.
  • Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Word.
What We Offer
  • Inclusive work environment.
  • 34 days' holiday.
  • Employee Assistance Programme.
  • Financial, Emotional, and Physical Wellbeing Support.
  • Ongoing professional development opportunities.
  • Professional membership support.
  • Company pension.
  • Cycle to work scheme.
  • Tech scheme.
  • Employee discount scheme.
  • Language lessons.
  • Life insurance.
  • Sick pay.
  • Wellness Your Way programme.
  • Annual Health Checks.
  • Sacyr Sports Club.


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