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Project Coordinator

2 months ago

Central Inverclyde, United Kingdom Assystem Full time

Job Summary:

Assystem is an international engineering consultancy with a strong presence in the UK. We are seeking a highly organized and detail-oriented Project Coordinator to join our team in Glasgow. The successful candidate will be responsible for coordinating administrative duties, managing office procedures, and providing exceptional support to our team.

Key Responsibilities:

  • Schedule Meetings & Appointments: Coordinate meetings, appointments, and events with internal and external stakeholders.
  • Compilation of Reports & Document Formatting: Prepare and format reports, documents, and presentations for senior management and clients.
  • Organise Travel Arrangements: Book travel, accommodation, and transportation for team members and clients.
  • Maintain Office Space: Ensure the office is well-organized, tidy, and equipped with necessary supplies.
  • Provide General Support to Visitors: Greet visitors, provide information, and assist with queries.
  • Address Employee Queries: Respond to employee queries related to travel, hardware, stationery, and other administrative matters.
  • Assist in the Onboarding Process for New Starters: Support new employees with their onboarding process, including setting up their equipment and providing necessary documentation.
  • Events Organisation: Assist in planning and coordinating conferences, project events, parties, and dinners.

Requirements:

  • Able to Prioritise and Work on Your Own Initiative: Manage time effectively and prioritize tasks to meet deadlines.
  • Able to Multi-task and Handle Pressure: Work in a fast-paced environment, handling multiple tasks and responsibilities.
  • Hard-working & Collaborative: Demonstrate a can-do attitude, work collaboratively with the team, and maintain a positive attitude.
  • Able to Navigate Issues & Maintain Balance: Resolve issues and maintain a balance between competing priorities.
  • Attention to Detail & Problem-Solving Skills: Demonstrate attention to detail and problem-solving skills to resolve administrative issues.
  • Excellent Written & Verbal Communication Skills: Communicate effectively with team members, clients, and stakeholders.
  • Patient & Discreet: Maintain confidentiality and handle sensitive information with discretion.
  • Flexible Working Hours: Be flexible with working hours to meet project needs.
  • Proficient in: Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and DocuSign.

Security Clearance:

The successful candidate will require full Security Clearance to be undertaken. Due to this, all applicants will need to be Sole British Passport holders.