Office Administrator

1 week ago


Leeds, Leeds, United Kingdom Search Full time
Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Search. As a key member of our business support team, you will be responsible for providing administrative support to our directors and senior employees, ensuring the smooth operation of our office.

Key Responsibilities:
  • Arrange and organize client online meetings and welcome guests upon arrival at the office.
  • Book meeting rooms for employees and external guests, ensuring seamless communication and coordination.
  • Assist with operating the EMS Switchboard, providing exceptional customer service and support.
  • Manage and procure office supplies, equipment, and fixtures as required, maintaining a well-stocked and organized workspace.
  • Handle incoming and outgoing correspondence, including emailing and scanning post, and liaising with Equitix and other UK offices.
  • Serve as the primary point of contact for employees, providing general information, answering inquiries, and granting access to shared files.
  • Maintain the reception, visitor seating, kitchen, and staff breakout areas, ensuring a clean and organized environment.
  • Ensure the kitchen is stocked with supplies on a weekly basis.
  • Assist directors and senior employees with ad-hoc tasks, including diary management, meeting organization, and arranging travel and accommodation.
Requirements:
  • Excellent telephone manner and communication skills.
  • Strong organization and time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Proficient in MS Office (Word, Excel, and PowerPoint), with hands-on experience and a keen eye for detail.
  • Excellent written and verbal communication skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Working knowledge of office equipment, including printers, scanners, and fax machines.

If you are a highly motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at Search. We are an equal opportunities recruiter and welcome applications from all suitably skilled or qualified applicants.



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