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Personal Assistant to Medical Director

1 month ago

London, Greater London, United Kingdom Hca Cancer Network Full time

HCA Healthcare UK – The World's largest private healthcare group; providing award-winning primary, acute and complex care.

We are incredibly proud to be awarded 'Private Hospital Group of the Year' 2020 at the Health Investor Awards. This role will support employee relations across Lister Hospital in Chelsea.

The PA will communicate with Senior management, consultants, managers, staff, and the general public. They will liaise with other departments within the company and must display a professional attitude, tact, and sensitivity at all levels of interaction.

This is a full-time position, working 37.5 hours per week. The estimated salary for this role is £35,000-£45,000 per annum, dependent on experience, plus excellent benefits.

Job Description:

  • Management of the electronic diary of the Medical Director, assessing priority of appointments and reallocating as necessary to ensure a controlled and effective management of his time.
  • Organise internal and external meetings for the Medical Director; booking venues, setting up conference calls, arranging IT equipment and catering where necessary.
  • Plan and arrange domestic and international travel and itineraries in an efficient and timely manner.
  • Provide support for an extensive range of meetings for senior management and doctors. This will include preparing agendas, arranging pre-meeting briefings, putting together meeting papers and ensuring the distribution of all relevant meeting papers in a timely manner. Attendance to take minutes at these meetings is required.
  • Provide support, where necessary, to staff members representing the Medical Director at internal and external meetings.
  • Be the first point of contact for the Medical Director, receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries.
  • Type emails and letters, create PowerPoint presentations, create and edit spreadsheets and reports, as required, using MS Office to a high standard.
  • Prioritise workload effectively to ensure agreed deadlines are met.

Required Skills and Qualifications:

  • Very well-spoken and written English.
  • Minute writing skills.
  • Previous experience at a senior PA level.
  • Electronic diary management using MS Outlook.
  • A high level of competence in Microsoft Office packages, especially PowerPoint and Excel.
  • Knowledge of hospital departments and personnel and that of other hospitals within this group.