Team Administrator

1 week ago


Almondsbury, South Gloucestershire, United Kingdom Hoare Lea Full time
Job Description

We are seeking a highly organized and detail-oriented Team Administrator to provide administrative support to our engineering teams in Bristol.

About Us

Hoare Lea is an award-winning engineering consultancy that provides innovative solutions to complex engineering and design challenges. Our team of engineers, designers, and technical specialists work together to bring buildings to life and ensure they perform as expected.

The Role

This role involves providing essential administration support to engineering teams, including setting up meetings, diary management, expenses, timesheets, booking travel and accommodation, and preparing documents such as letters, fee proposals, capability statements, presentations, reports, and schedules.

Key Responsibilities
  • Provide administration support to engineering teams with requests coming to a busy mailbox.
  • Help prepare documents for submission, including formatting to the Hoare Lea brand.
  • Update and maintain team CVs for use in tender documents.
  • Take responsibility for the induction of new members of staff into the team.
  • Receiving and updating weekly resourcing updates sent from Project Leaders.
  • SUPPORT THE MEP TEAMS WITH THEIR SOCIAL EVENTS
  • Complete timesheets and assist with completion of expenses.
  • Provide reception cover as required, including managing all incoming calls, meeting and greeting visitors, meeting room management, monitoring and actioning reception inbox.
Requirements

To be successful in this role, you will need:

  • Good IT skills, proficient in MS Outlook, Word, Excel, and PowerPoint.
  • Able to prioritize, organize, and delegate where necessary.
  • Good team spirit, desire to take part and get involved.
  • Able to remain confidential and show integrity.
  • Confident communicator in both written & verbal practices.
  • Able to manage expectations.
  • Calm & patient disposition.
  • A good sense of humour.
  • Proven experience as a Team Administrator in previous role and understanding of industry knowledge desirable.
What We Offer

In return for your hard work and commitment, we offer:

  • Private medical scheme.
  • Life Assurance.
  • Income protection.
  • Electric car salary sacrifice scheme.
  • Annual leave increasing to 30 days with length of service.
  • Contributory pension scheme.
  • Employee Assistance Programme.
  • Enhanced Paternity, Maternity & Shared Parental Leave.
  • Season Ticket Loans.
  • Professional membership subscription.
  • FLEXIBLE WORKING OPTIONS AVAILABLE INCLUDING HYBRID WORKING

We are committed to being a place where underrepresented individuals and communities are not just included, but where marginalised knowledge and experience is valued, amplified, and harnessed.



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