Office Administrator

2 weeks ago


Bristol, Bristol, United Kingdom May & Stephens Full time £24,000 - £28,000

Job Title: Office Administrator

Job Summary:

We are seeking an experienced Office Administrator to join our team at May & Stephens. As an Office Administrator, you will provide administrative support to our Directors and Senior Associates, ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to allocated Directors/Senior Associates, including diary management, processing of expenses, travel bookings, and other ad hoc tasks.
  • Produce all client documents and reports to a high standard, using company style and formatting.
  • Manage the lifecycle of document production through to delivery, ensuring timely completion and quality.
  • Creation and ongoing maintenance of document templates, ensuring consistency and accuracy.
  • Support the wider support team with ongoing recommendations for improvements to the service offering.
  • Manage deadlines and ensure all updates are collated by the client deadline.
  • Ensure the appropriate use of version control and document management.
  • Provide support to all operational teams, including CV production, presentations, Visio, HR templates, BD, and DT.
  • Support Digital Transformation with testing Office upgrades and template solutions.

Requirements:

  • Previous experience within a similar professional services role, ideally within the same industry.
  • Advanced Office 365 skills, particularly Microsoft Word, Excel, and PowerPoint.
  • Excellent communication skills and attention to detail.
  • Experience working with a document management system (SharePoint would be beneficial).
  • Experience using dictation and workflow tools.
  • Friendly and approachable demeanor.
  • Excellent client service skills.
  • Ability to work to deadlines and meet KPIs for document turnaround.
  • Strong organisational skills and ability to multi-task under pressure.
  • Fast and accurate typing skills.
  • Microsoft Office Specialist or equivalent certification would be beneficial.

What We Offer:

  • The chance to join a fantastic team at May & Stephens.
  • Great career progression opportunities.
  • Excellent benefits package.


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