Administrative Assistant

2 months ago

Derby, Derby, United Kingdom STERIS Full time

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at STERIS. As an Office Administrator, you will play a critical role in ensuring the efficient operation of our office and supporting our Accounts Payable department.

Key Responsibilities

  • Meet and greet visitors, including managing passes, parking permits, and hospitality requirements.
  • Perform office maintenance tasks, including coordinating with facilities and ensuring compliance with health and safety regulations.
  • Arrange stationery orders, including branded materials and business cards for all UK STERIS staff.
  • Manage administrative tasks, such as post distribution, filing, storage management, and couriering of documents.
  • Cater for lunch and kitchen supplies, book and manage meeting rooms, and maintain a 5S standard.
  • Conduct security inductions for new starters, visitors, and contractors, and maintain key holder allocation for the building.
  • Purchase office equipment and supplies, including raising purchase requisitions and receipting goods.
  • Create and maintain vendors in Oracle for designated STERIS entities, ensuring compliance with SOX and Group Policy.
  • Maintain the Accounts Payable inbox and forward or move newly received emails to the correct place.
  • Attach copy invoices in Oracle through the scanning process.
  • Create informal statements for supplier requests.
  • Work with facilities to ensure the optimal functioning of office equipment, including the franking machine, water cooler, photocopier, alarm, and door entry system.

Requirements

  • A background in a similar customer-facing and supporting role is required.
  • Excellent organizational and time management skills, with the ability to prioritize tasks.
  • Strong attention to detail and ability to maintain confidentiality.
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and stakeholders.
  • A team player with a positive attitude and a willingness to learn and adapt.

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