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Project Management Assistant
2 months ago
About Celestra
Celestra is a dynamic and successful company delivering IT services nationally to leading brands in the hospitality and retail industries. We build strong, long-term partnerships by becoming an extension of our clients' teams, working together to achieve digital visions. With teams across the UK, we deliver exceptional customer experiences and speed of delivery.
Scope & Purpose
The Project Coordinator is the primary point of contact for day-to-day customer and supplier interactions. This role involves establishing excellent relationships with contractors, shopfitters, electricians, cablers, and suppliers to ensure successful project delivery. As a Project Coordinator, you will work closely with the Project Manager to prepare comprehensive action plans, including resources, timeframes, and budgets for various projects.
Key Responsibilities
- Ensure customer/hardware orders are processed according to company procedures.
- Coordinate customer tasks, allocating engineering resources as needed.
- Maintain Celestra's internal systems, ensuring accurate scheduling and project delivery.
- Collaborate with the Project Administrator to ensure documentation is up-to-date and accurate.
- Create templates for delivery tasks and communicate with clients and Project Managers to resolve minor issues.
- Verify invoicing information to ensure accurate billing.
- Communicate with field resources, providing job details, instructions, closures, and costings.
- Perform administrative tasks, including daily/weekly reporting and other ad-hoc duties.
- Generate quotations from set fees for project tasks.
- Ensure adherence to Project Management principles within Celestra's guidelines and processes.
Requirements
- Proven experience in customer service or office administration.
- Understanding of Project Management principles, including risks, issues, and change control.
- Excellent organizational skills in a fast-paced environment.
- Ability to work efficiently and accurately complete documentation.
- IT literacy, including MS Office Package and system management experience.
- Decisive, tenacious, and committed individual.
- Willingness to learn and adapt, taking ownership of tasks.
- Attention to detail and ability to communicate at various stakeholder levels.
What We Offer
- Salary up to £25k.
- 23 Days Holiday.
- Pension, Private Medical Scheme.
- Flu vaccinations.
- Company bonus scheme.
- Team Hug every month, with opportunities for Star of the Month awards.
- Benefits portal offering discounts on retail, hospitality, cinema, flights, and more.
- Cycle to work scheme.
- Modern Offices with amenities, including a pool table, tennis table, and on-site pub garden.
- Charity events and team parties.
- Fresh fruit deliveries and selection of cereals and toasts.
- Coffee van with hot and cold food and beverages.
