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Assistant Company Secretary
2 months ago
We are seeking a highly skilled and experienced Assistant Company Secretary to join our team at AJ Bell Limited. As a key member of our company secretarial function, you will play a critical role in providing high-quality advice and support to our Board and Executive Committee.
Key Responsibilities- Support the Company Secretary and the Company Secretarial Assistant with the day-to-day administration of the Company Secretarial function, including preparing agendas for the AJ Bell Committees and supporting the preparation of electronic meeting packs and management information.
- Arrange committee meeting dates and prepare annual agendas for the AJ Bell Committees in collaboration with the relevant chairs and the Company Secretary.
- Attend AJ Bell Committee meetings, draft detailed minutes capturing points, resolutions, and actions.
- Monitor and report on the completion of actions arising from committee meetings, including annual effectiveness review actions.
- Provide support for the Company Secretary on various matters, including corporate projects, one-off research into key questions/requirements, the induction of new Board and Executive Committee members, and provision of Board and Executive Committee training.
- Support the HR team in relation to the administration of the AJ Bell group's share option and incentive schemes.
- Support the Compliance and HR teams as required to ensure the AJ Bell group meets its responsibilities under the Senior Managers and Certification Regime.
- Maintain statutory registers and records for all AJ Bell plc group entities and prepare and file all Companies House forms.
- Support the provision of advice to AJ Bell Committees on their governance, legal, and regulatory obligations.
- Comply with MAR and listing rules, including the maintenance of AJ Bell plc's share dealing code and insider lists, and the drafting and issue of standard Stock Exchange announcements.
- Draft the Annual Report and Accounts, other shareholder circulars, and accompanying documentation, including the drafting of the Corporate Governance Report in liaison with the Financial Reporting team and others.
- Produce the Notice of Annual General Meeting (AGM) and all associated documentation and assist with the organisation of the AGM itself.
- Maintain internal corporate governance policies (e.g., Board sub-committee terms of reference) and the governance section of the Company's website.
- ICSA/CGI Qualified or part-qualified (ideal but not essential).
- Significant experience in a company secretarial or governance professional-related role (e.g., 5 years +).
- Financial services and a listed company environment experience advantageous.
- Company secretarial administration, including Board processes and routines.
- Strong, detailed minute-taking skills and preparing agendas.
- Familiar with electronic Board portals.
- Good working knowledge of company law and corporate governance-related issues.
- Excellent communication skills with experience of communicating with a range of internal and external stakeholders.
- Ability to work under tight deadlines, self-starter.
- Integrity and discretion when handling confidential information.
AJ Bell Limited is one of the fastest-growing investment platform businesses in the UK, offering an award-winning range of solutions that cater for everyone, from professional financial advisers to DIY investors with little to no experience. We have over 528,000 customers using our award-winning platform propositions to manage assets totalling more than £83.7 billion. Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.
Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell Limited is now a FTSE 250 company. Headquartered in Manchester with offices in central London and Bristol, we now have over 1,400 employees and have been named one of the UK's 'Best 100 Companies to Work For' for six consecutive years.
At AJ Bell Limited, you can expect a friendly working environment with a strong sense of teamwork. We have a great sense of pride in what we do, and this is reflected in our guiding principles.
